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2008 - Jan - Feb - Mar - Apr - May - June - July - Aug - Sep - Oct - Nov - Dec
HURON HOCKEY ASSOCIATION BOARD MEETING
Secretary Report
Report from June 17, 2008 distributed. Hghes motioned to accept minutes. Ruedebusch second. Motion carried.
Treasurer Report
Financial report ending June 30, 2008 distributed. Cash balance at end of period $11,656.34. Rotert noted that a $5,000 contribution received earlier this year still needs to be used to purchase additional flooring. Rotert reported that legal action was taken against NSF checks received during the girls state tournament Rotert recommends writing a policy that will limit the amount of checks written to no more than $5 over the amount due. Ruedebusch motioned to approve the treasurer report as printed. Hughes second. Motion carried.
Other Business
· Duxbury reported that Sandy Ruedebusch has accepted the position as State Executive Assistant.
· Ruedebusch reported that a draft schedule will be distributed soon. She explained the division scheduling in effect this season. Teams will play 3 games within assigned division and 2 games outside of assigned division. Each team will play 17 season games.
· Duxbury reported that during the special State meeting it was decided to allow SF additional time to implement the geographic splitting of teams. SF Association has received a land donation which will enable them to build new rink etc. The land donation has changed how they will implement changes in their team assignments, therefore additional time was requested and approved.
· Duxbury reported that Carpet Outlet is working on pricing and finding an installer for the flooring project.
· Duxbury updated group on repairs and painting that has been completed. Due to a leak in the roof, Parks and Recreation had Huron Steel Structures tighten screws on the entire roof.
· Duxbury introduced Doug Pietz has the coaching director for upcoming season. Pietz provided update on coach recruitment. Ads are running in the Plainsman, applications available on HHA website.
· Duxbury reported that summer camp numbers are comparable to last year. It was noted that Coach Hartzell is bringing additional coaches to help at camp. There will be no additional fees as the participating coaches will split the money as originally agreed upon.
· Duxbury reported that City of Huron wants to revamp the entryway and create a handicap accessible restroom. HHA has requested to see the proposed plans. HHA may provide some labor for project.
· Duxbury requested input regarding HHA hosting the Fall Elite League Tournament in October. Brookings is scheduled to host but due to scheduling conflict they are unable to provide ice. Discussion followed. No action taken.
· Registration will be held Sept 15 and 16. It was suggested to have free tickets to the Fall Elite League Tournament (if HHA hosts) for Mite and Mini-mite skaters with registration for those teams following the Elite Tournament. It was suggested to have an open house with free skating to peak interest in the program. No action taken.
· Hughes recommends development of a State Tournament Committee to begin preparing for the Boys Varsity State Tournament March 2009.
· Duxbury reported the following Team Coordinator Assignments: Amy Duxbury – Varsity; Demi Moon, Mites. Additional coordinators including feedbox are still needed. Witte will email Association members with the request for volunteers.
· Witte requested clarification of the jersey policy. Current policy states that JV/Varsity players are able to purchase one jersey at the end of their senior year for $50. It was noted that Board approved removing this statement from the jersey policy as each skater owns a red jersey to take with them at the end of season.
Secretary Report
Report from March 18, 2008 distributed. A. Duxbury motioned to accept minutes. Ruedebusch second. Motion carried.
Treasurer Report
Financial report ending May 31, 2008 distributed. Cash balance at end of period $8276.19. Ruedebusch motioned to approve the treasurer report as printed. Isaacson second. Motion carried.
Other Business
· Bergman reported that Protective Coating Specialists donated supplies and labor to paint the zamboni room. It was decided to send a thank you note with season passes to Protective Coating Specialists and to place an advertisement for their business at no cost in the 08-09 program book.
· Duxbury reported that to date approximately 75 skaters are registered for summer camp. Bergman requested helpers to prepare the rink for summer camp. Bergman stated that he will start compressors July 13, 2008 in preparation of ice installation for goalie and summer camps.
· Ruedebusch updated group on scheduling activities. Tournament dates were submitted to State.
· Duxbury reported that he, Jeff Miller and Stephanie Bennett will attend a special meeting of the State Hockey Association on 6/21/08 to discuss the issue of Sioux Falls Association’s plans to split teams geographically. Duxbury reported that Jeff McKinney resigned his position as State Vice President. A replacement is needed.
· Duxbury reported that Steve Small has volunteered to coordinate painting of walls above bleachers and around the Board Room windows. Mike Wever and Stephanie Bennett will assist. Following discussion it was decided that Duxbury will contact LaRon Klock to ask if City of Huron will assist in purchasing painting supplies. Jeff Miller motioned to budget $500 for painting supplies and that Duxbury contact Klock for financial assistance from City. Isaacson second. Motion carried.
· Duxbury initiated discussion on registration dates. Several ideas were discussed including: hosting an open house registration and association meeting, coordinating open ceremonies and team/individual pictures; registration on Saturday; late registration date; posting registration forms on website – members complete before they come to registration. It was decided to have registration on Saturday, September 6 and Monday September 8. Discussion will continue next meeting.
· Demi Moon volunteered to continue as Mite Coordinator. Discussion followed regarding role of coordinators and need for more volunteers.
· Discussion was held on the rink options at former Casey’s property. It was reported that PJ’s is willing to build extensions that will increase the size of the previously purchased rink boards.
· Duxbury reported that Brett Warren has accepted position of Boys Head Varsity Coach. Charlie Miner will assist. A coaching director is still needed.
Secretary Report
Report from February 19, 2008 distributed. Rotert distributed a resolution (see attached) to amend the February minutes. Anshutz motioned to accept minutes and resolution as presented. Hughes second. Motion carried.
Treasurer Report
Financial report ending February 29, 2008 distributed. Cash balance at end of period $20,730.79. Rotert distributed a report showing the finance summary for the land acquisition (former Casey property). Rotert reported that SD Foundation rescinded their prior statement that requires annual distribution of funds. Hughes motioned to approve the treasurer report and finance summary for the land acquisition as presented. Isaacson second. Motion carried. Rotert will contact Beadle County Treasurer regarding the 501C non-profit corporation qualifications to determine HHA tax liability on newly acquired property.
Other Business
· Davidson reported that coaches received year-end bonus checks as approved by the Board of Directors in November of 2007.
· Rotert reported that Dan Quam and Mike Hunter have both resigned from HHA coaching positions. At it’s March 17, 2007 meeting, HHA Executive Committee approved immediately recruiting for varsity head coach. Following discussion Anshutz motioned to include in the minutes that HHA Board of Directors greatly appreciates Dan Quam’s 13 years of service to the program. A. Duxbury second. Motion carried.
· Team reports were heard.
· Anshutz reported successful PUCK program for the 07-08 season. Suggestion was made to revise PUCK program to include off-season violations. Discussion followed. It was noted that code of conduct needs to be tweaked prior to next season. Board of Directors appreciates Bump Anshutz’s efforts in managing the PUCK program.
· Anshutz provided an update on the SD Select Team activities. It was reported that SD Select will scrimmage the SDSU club team on Saturday 3/30/08 at 7:00 p.m.
· Rotert reported that State Board meeting will be held in Huron on 4/5/08. Doug Duxbury, Jeff Miller will represent HHA. A third representative is needed.
· Dakota Hockey Experience registration information is available on HHA web site.
· It was noted that HHA will host the boys varsity tournament in 2009.
Secretary Report
Report from January 15, 2008 distributed. Isaacson motioned to accept minutes as printed. Ruedebusch second. Motion carried.
Treasurer Report
Financial report ending January 31, 2008 distributed. Cash balance at end of period $29,899.64. Rotert noted that to date feedbox expense is more than feedbox income. Rotert reported receiving notice of a change in the SD Community Foundation distribution requirements. He reported that HHA will be required to receive distribution of annual payments. A. Duxbury motioned to accept finance report. Miller second. Motion carried.
Other Business
· Team reports were heard.
· Anshutz updated group on SD Select tryouts to be held at Bergman March 14 & 15. SD Select program renting ice from HHA at $300/weekend.
· Anshutz reported that Brookings will host summer tournaments for Squirt level and up. Anyone interested in participating should contact Anshutz for more details.
· Duxbury reported that an agreement has been reached to purchase the Casey’s property. Closing is expected in March 2008.
· Duxbury reported that funds have been received from Watertown and Sioux Falls for the Tronnes Memorial Scholarship Fund. It was suggested to have a link for contributions on the State web site. Duxbury requested that Hitchcock add Tronnes Funding to the State spring meeting agenda.
· Hitchcock reported that SD will participate in USA Hockey’s 24 hour game on 2/29/08 in celebration of Int’l Ice Hockey Association’s 100th anniversary. Skaters are invited to Bergman Arena at 4:30 a.m. to skate until 5:00 a.m.
· Duxbury reported that Dakota Hockey Experience will be held July 28 – August 8th. Goalie camp will be held the week before summer camp.
· Duxbury asked for senior parent volunteers to coordinate annual banquet.
· A request from Bruce Palmer to present a “Player Progression” award during the banquet was approved.
· A. Duxbury inquired in reference to HHA policy regarding teams soliciting funds. It was noted that all funds are to be deposited and distributed through HHA. Discussion followed with regard to a can that was passed around for contributions during recent PeeWee game. Bjorke recommended that all fundraising be approved by the Board of Directors. Discussion followed. Ruedebusch recommended that people at least be informed as to what and how the funds are being collected. Additional discussion was held. No action taken.
Secretary Report
Report from December 18, 2007 distributed. B. Anshutz motioned to accept minutes as printed. McKee second. Motion carried.
Treasurer Report
Financial report ending December 31, 2007 distributed. Cash balance at end of period $44,254.97. Rotert noted general contributions received totaling $10,000. Thank you notes will be sent. Isaacson motioned to accept financial report. A. Duxbury second. Motion carried.
Other Business
· Team reports were heard. Upcoming parent’s day activities were reported.
· Coaching Director report given by Davidson. It was reported that Friday night scrimmage will be held for mite, mini mite and squirts. It was noted that to date HHA is the least penalized team in the state.
· Isaacson reported that floor is being measured for additional flooring.
· A. Hebbert discussed activities relating to Girls State Tournament to be held Feb. 29 – Mar. 2 in Huron. Tom Glanzer agreed to NorthWestern sponsoring hospitality room during event.
· Duxbury reported that Hall of Fame Committee meeting will be held 1/17/08. HOF banquet planned for 2/8 or 2/9.
· Duxbury reported that negotiations with owners of former Casey’s property are ongoing.
· Duxbury reported that he will solicit funds for Tronnes Scholarship account from each state association as each has an award recipient. Discussion followed.
· It was reported that Mitchell varsity team is seeking names of former All Stars who went to military service after high school – both current or retired.