2007 -  Jan - Feb - Mar - Apr - May - June - July - Aug - Sep - Oct - Nov - Dec

HURON HOCKEY ASSOCIATION BOARD MEETING    

October 16, 2007

Secretary Report

Report from September 18, 2007 distributed. A. Duxbury motioned to accept minutes as printed. Winegar second. Motion carried.

Treasurer Report

Financial report ending September 30, 2007 distributed. Cash balance at end of period $10,022.73. Duxbury noted the compressor repair expense. K. Isaacson motioned to accept financial report. Hughes second. Motion carried.

Other Business

·        Amy Duxbury reported that wreath orders are due 10/19/07. 

·        Isaacson reported that fans will be installed in the varsity locker room.

·        Winegar inquired as to whether a new entrance will be constructed. Duxbury reported that the City of Huron voted against funding project this year.

·        Anshutz reported that varsity boys will begin t-shirt sales next week.  Funds raised will be used to purchase varsity boys team hoodies.  Anshutz reported that the boys varsity team prefers to wear a hoodie with their letter coats rather than warm up suits.

·        Bjorke reported that a team meeting is scheduled for 10/25/07. 

·        Anshutz reported that JV/Varsity are attending tournaments in MN and ND.  Discussion followed regarding the out of town tournament policy in place since August 2003.  Duxbury recommended increasing the per team amounts by $150.  Discussion followed.  Duxbury recommended the following amounts be approved for each team to spend for out of town tournament fees:

Varsity $600; JV $550; Girls $550: Girls U14 $300; Bantam B $550; Bantam C $550; PeeWee B $450; PeeWee C $450; Squirt $300 per each Squirt team; Mite $250 per each Mite team. Discussion followed regarding teams fundraising any amounts over the allocated funding.  Suggestion was made to sell 50/50 tickets at the gate and in the feedbox. It was decided that 50/50 funds will be used to help pay for tournament entry fees above the allocated amounts.  Discussion was held on how to utilize allocated tournament fee funds when there is only one team or a team does not go to a tournament.  Palmer recommended selling 50/50 tickets during the Rooster Cup and splitting the funds 4 ways. Jeff Miller motioned to accept the allocation of funds per team as recommended by Duxbury (listed above). Duxbury second. Motion carried.

·        Duxbury requested that Team Coordinators notify him of the date/time/location of their team meetings.

·        Ruedebusch distributed copies of the proposed season schedule.

·        Duxbury reported that Bump and Melody Anshutz and Amy and Doug Duxbury are working with Hitchcock to coordinate the Rooster Cup activities.  Palmer will coordinate referees for the Rooster Cup games.  Duxbury reported that Hitchcock is proposing to other towns hosting Rooster Cup games that they pay HHA $100/game hosted.

·        Thorsness initiated discussion on vendor sponsored signs at Bergman Arena.  He reported that Goeller properties has inquired about replacing the current Shenanigans sign with a Thunderbird Liquor sign.  Following discussion Duxbury requested a vote of HHA Board Members to approve/disapprove the replacement of the Shenanigans sign with a tastefully worded Thunderbird sign.  By show of hands the Thunderbird sign was approved.

·        Duxbury reported that red jerseys will need to be ordered for new players to the JV/Varsity team. He requested the number of jerseys needed be given to him or Davidson as soon as possible. It was noted that the players pay for the red jerseys.

·        Gayle Hughes will coordinate the candles sales.

·        Witte reminded coordinators to assist in gathering any missing data from the team books.  Notes indicating what is needed are in the books. 

·        Winegar inquired as to whether or not there is a rule regarding the type of socks players wear.  It was decided to discuss with the coaches their preference for game sock colors.

September 18, 2007

Secretary Report

Report from August 21, 2007 distributed. Hughes motioned to accept as printed. Ruedebusch second. Motion carried.

Treasurer Report

Financial report ending August 31, 2007 distributed. Cash balance at end of period $14363.92. M. Sterrett motioned to approve financials as printed. A. Duxbury second. Motion carried.

Other Business

• Ruedebusch distributed a draft league schedule.  Final schedule will be available 11/1/07. Duxbury reported that all Bantam and PeeWee teams will play 2 games in 1 day when competing with SF teams due to the number of skaters SF has in these divisions. Discussion followed.
• Duxbury reported the player numbers per team following registration: JV/V - 23;  Girls – 19(5 are U14); Bantam - 23; PeeWee - 20; Squirt - 15; Mites - 13; Mini Mites - 25.  Discussion followed on the need to recruit additional Girls U14 skaters and additional PeeWee skaters.  Suggestions for recruiting were heard.  Following discussion, D. Duxbury agreed to contact Tom Glanzer to visit Huron schools to promote participation in Huron Hockey.  Jeff Miller volunteered Rene Miller to help with recruiting.
• Duxbury gave a brief update on teams committed to participating in the Rooster Cup.
• Duxbury and Miller attended the State meeting held in Aberdeen September 15 & 16. Duxbury updated group on the following items as discussed:    

Point Streak Software will be used for JV/Varsity and Girls Tournaments to post real time game activities.  The cost to the State is $1500. To cover the cost, each Association will be billed $$ per player rostered. The actual amount billed per player has not been determined.

MinnKota Cup – due to scheduling issues it is unlikely that the MinnKota Cup will be held in 2008.

Referee Travel Pay – A change in the amount of travel pay received by referees was approved.  Referees traveling 30-60 miles will be paid +$15/game; 61-160 miles +$20/game; 160+ +$25/game. 

JV Tournament Date – For the 07-08 season, the JV Tournament will be held as in the past.  A State appointed committee will develop a plan for changes next season. 

• Duxbury reported that the State Rules Committee has approved some distance changes for goal and blue line placement at all rinks.  It was not clear when the rules take effect.  Duxbury reported that with the kick plate replacement being done it is good timing for HHA as the adjustments will be made along with the kick plate project. Discussion followed.
• Duxbury reported that the kick plate replacement is progressing. 
• Duxbury requested that Thorsness contact the JV/Varsity players to come in this week to help buff boards. An Association email will be sent notifying group that help is needed with cleaning projects.  Sign-up sheets will be posted.
• Duxbury reported that ice will be in place October 18, 2007.  Practice schedule will start 10/22/07.
• Team photo bids received from 3 photographers were reviewed. Following discussion, M. Sterrett motioned to accept the bid from Mavity Photography. Bennett second. Motion carried.
• Duxbury reported that Brian Davidson has been hired as the Coaching Director.
• Davidson reported that coaching applications are still being accepted.  He encouraged everyone to help recruit applicants.
• Duxbury reported that the Executive Board discussed and approved purchasing warm-ups for Varsity/Girls and JV players with funding coming from the T-shirt sales conducted by those team members.  The warm-ups will remain property of the Association. Discussion followed. It was suggested to incorporate a mandatory dress code rather than purchase warm-ups. Miller motioned to obtain pricing for the warm-ups.  Motion failed due to lack of a second. Discussion continued. Davidson suggested involving the players to help determine if they want to fundraise for this project and what type of pre-game attire they want to wear.  Discussion followed.  It was decided to have Team Directors poll the players and report at the next meeting.
• Inquiry made as to the prior discussions of developing team banners to display tournament wins.  It was reported that Jay Thorsness, Pat Winegar and Todd Snedeker are the contacts for this project. 

Meeting Adjourned 8:20 p.m.

Following the meeting, Lori Hook PeeWee Team Director requested payment of $1050.00 to register 2 PeeWee teams for a tournament in Austin MN. Per August 2003 Board Meeting, PeeWee teams are allotted $300 per season to attend out of town tournaments.   Executive Board members approved the registration fee be paid with the understanding that PeeWee teams will sell 50/50 frisbees to fundraise $450 to cover the amount over their allotted funding. Prior to submitting both registrations, Hook will verify that registration fees are refunded by Austin Association in the event that HHA has only one PeeWee team.   It was also noted that if only 1 PeeWee team participates the amount they need to fundraise is $225.

August 21, 2007

Secretary Report

Report from June 19, 2007 distributed. Anshutz motioned to accept as printed. Thorsness second. Motion carried.

Report from July 17, 2007 distributed. A. Duxbury motioned to accept as printed. Thorsness second. Motion carried.

Treasurer Report

Financial report ending July 31, 2007 distributed. Cash balance at end of period $26,796.40. Anshutz motioned to approve financials as printed. Ruedebusch second. Motion carried.

Rotert presented a draft budget for FY08. Following discussion, Miller motioned to accept the proposed budget. Thorsness second. Motion carried.

Other Business

• Representatives from Timeless Treasures Photography requested permission to submit pricing for the 07 team pictures.  Pricing received.  Duxbury reported that Landstroms submitted pricing.  Following discussion it was decided to compare bids and choose photographer during the September meeting.
• D. Duxbury reported that Amy Duxbury will coordinate wreath sales for this year.
• Ruedebusch distributed a draft schedule.  October 1^st is the final due date for scheduling.
• D. Duxbury reported that registration will be held September 10 and 11 from 6:30 – 8:00 p.m. at Bergman Arena.  Witte reported that school flyers will be sent home the week prior. Plainsman, radio and Tiger network have all been contacted to publish registration information.
• Rotert reported attendance numbers from summer camp.  Complete financial summary will be available at the September meeting due to some bills not being received/paid until August.
• Hitchcock updated group on Rooster Cup activities.
• D. Duxbury reported that he and Jeff Miller will attend the State Meeting in Aberdeen on 9/15 and 9/16.

Davidson initiated discussion regarding the selection process for state referee-in chief position. Hitchcock provided information on the state role in the selection process.  Hitchcock reported that he and Tronnes have expressed to USA Hockey the concerns raised at the spring State meeting relating to the referee in-chief position.

• D. Duxbury reported that referee clinics will be posted on the web site.  Level  I, II and III sessions will be held in Huron on 10/27/07 at the Beadle County Extension office.
• D. Duxbury requested volunteers to help coordinate the Hall of Fame Banquet.  Thorsness recommended Mark DesLauriers.  Duxbury will contact DesLauriers.
• Thorsness reported on rink kick plate replacement.  The cost for materials is approximately $1300.  Executive Board approved this project be completed. Thorsness will coordinate the work and is looking for 4-5 people to lead a group of volunteers to complete this project.  It was suggested to have sign up sheets at registration.
• D. Duxbury reported that HHA Executive Board proposes hiring a Coaching Director.  A draft job description was distributed for discussion.  Thorsness motioned to create the Coaching Director position. A. Duxbury second. Motion carried.  Discussion was held on pay scale for this position.  Executive Board recommended pay be the same as Varsity Coaches. Following discussion, Davidson recommended allowing the HHA Executive Board to determine the pay scale for the Coaching Director. Duxbury stated that he will prepare an Association email to announce the position.  Duxbury will also put an ad in the Plainsman and on HHA website advertising for coaches including the coaching director. Duxbury reported that a revised coaching application has been developed and is available on our website.
• Duxbury presented a revised Code of Conduct for review and approval.  The new Code of Conduct includes responsibilities of the players, parents and coaches. The grievance process is outlined as well as the general disciplinary process.  Duxbury requested that all Board members review information and make any recommendations to him by September 1, 2007.  HHA Executive Board will approve the final document.  The Code of Conduct will be distributed as part of registration.
• Duxbury reported that HHA is in need of a feedbox coordinator.  Anyone interested should contact him immediately. He asked that Board members help in recruiting someone for this position.

July 17, 2007

Due to lack of a quorum, minutes and financials will be approved at the August meeting.

Section 4 HHA Bylaws:

Quorum:  A majority of the number of Directors shall constitute a quorum for the

transaction of business, except that five (5) Directors present shall constitute a quorum for the purpose of acting on approval of Board Minutes and Financial Reports.  However, it shall be assumed that a quorum existed at any meeting.  When a quorum is present, a majority of those present will decide all issues presented.  The act of the majority of the Directors at which a quorum is present shall be the act of the Board of Directors.

Secretary Report

Report from June 19, 2007 distributed.

Treasurer Report

Financial report ending June 30, 2007 distributed. Cash balance at end of period $24154.16.

Other Business

• Bernie Schutt will contact Lang’s Wreaths to make arrangements for wreath sales. Proposed collecting funds from association members only at the time wreaths are picked up from garage. 

June 19, 2007

Secretary Report

Report from March 20, 2007 distributed. Sterrett motioned to accept minutes as printed. Isaacson second. Motion carried.

Treasurer Report

Financial report ending May 31, 2007 distributed. Cash balance at end of period $20395.98. K. Isaacson motioned to accept financial report. M. Sterrett second. Motion carried.

Other Business

·        Ruedebusch distributed copies of the proposed block scheduling. Following discussion Duxbury requested that team coordinators notify Ruedebusch or himself of tournament dates for teams so those can be entered in the scheduling process. Huron will host the girls state tournament this year.

·        Duxbury recognized and thanked Cindy Faeth for her years as registrar. Faeth has resigned her position due to family relocation. Duxbury reported that Witte will assume registrar responsibilities as part of her Executive Assistant role.

·        Duxbury updated group on summer camp activities.

·        Duxbury reported that Rebecca Reed and Lydia McCloud will chair the rooster cup committee.  Hitchcock and Duxbury will serve on the committee.

·        Duxbury reported that the Executive Committee is in the process of re-writing the code of conduct for players and coaches. A draft will be presented to past HHA Association members for discussion and comments. 

·        It was suggested to develop a building committee to research possibilities for future expansion and rink development.  Jeff Miller will chair the committee.  Brian Davidson will also serve on committee.

·        Duxbury reported that LaRon Klock has included an additional entrance and handicap accessible restrooms as part of the proposed city budget for next year. Discussion followed.

·        Duxbury reported that a $300 donation from the Quarterback Club (formerly T and E Booster Club) was received.

·        Isaacson reported that the practice net is being repaired.

April 17, 2007

Meeting called to order by President, Mike Hughes

1.      2006 Annual minutes: M. Sterrett motioned to accept minutes as written. D. Duxbury second.  Motion carried.

2.      Finance Report:  Rotert reviewed financial report through March 2007.   Cash balance as of 3/31/07 is $21,516.81.  It was noted that the Sam Tronnes Memorial Scholarship fund was short approximately $1000. HHA funded the shortage. M. Hughes reported that the funding of this program will be discussed during the State meeting to be held 4/21/07. Isaacson motioned to accept report as distributed. M. Sterrett second. Motion carried. 

3.      Other Reports: Pat Winegar initiated follow-up discussion on placing a tournament championship board outside the HHA Board room.  Following discussion it was decided that Winegar and Todd Snedeker will coordinate this project.

Hughes reported that Doug Duxbury, Chuck Rotert and Mike Hughes will represent HHA at the State meeting on 4/21/07.  Hitchcock discussed several State meeting agenda items.

4.      Nominating Committee Report:  Hughes reported the following nominees as presented by the Nominating Committee:

President – Doug Duxbury

Vice President – Mike Wever

Secretary – Stephanie Bennett

Hughes requested nominations from the floor.

Pat Winegar nominated Jeff Miller for Vice President.

Hitchcock motioned to close nominations.

Hearing no oppositions to accept the nominees for the positions of President and Secretary, Nominees Doug Duxbury and Stephanie Bennett were each elected to 2 – year terms to begin immediately. 

A ballot vote for the position of Vice President was conducted. Following ballot tabulation, Jeff Miller was elected Vice President for a 2-year term to begin immediately.

Hughes reported that Chuck Rotert will continue to serve as Treasurer. His term expires in April of 2009.

5.      New Business: 

Mike Hughes reported that the Executive Committee during it’s 4/16/07 meeting adopted a resolution to develop a discipline committee consisting of not more than five former HHA members to review personnel issues.  Incoming President, Doug Duxbury will appoint the discipline committee members.

March 20, 2007

Secretary Report

Report from February 20, 2007 distributed. Sterrett motioned to accept minutes as printed. Thorsness second. Motion carried.

Treasurer Report

Financial report ending February 28, 2007 distributed. Cash balance at end of period $30580.38. K. Isaacson motioned to accept financial report. D. Duxbury second. Motion carried.

Other Business

• Bragg reported that some of the safety strips were installed on the stairs.  Hughes suggested placing handrails. Hughes requested that safety strips be placed on all stairways. 
• DesLauriers requested permission for JV team to purchase t-shirts with JV champion title and date printed on them.  Hughes reported that HHA will not purchase shirts.  Hughes recommended recognizing the championship achievement during the annual banquet.  DesLauriers requested permission to host a reception at Bergman Arena honoring the team.  Following discussion request for reception was approved. 
• Team reports were heard.
• Sterrett reported that equipment check in will be held for JV and Bantam on 3/22/07. Termite, Mite and Squirt can return equipment on 3/26/07.
• Hughes reported that agenda items for the State Board meeting are due 3/31/07.  Discussion followed.
• Annual Banquet will be held April 10, 2007 at 6:00 pm  at the National Guard Armory.
• HHA Annual meeting will be held April 17, 2007 at 7:00 pm Bergman Arena.

January 16, 2007

Secretary Report

Report from December 19, 2006 distributed. G. Hughes motioned to accept minutes as printed. M. Sterrett second. Motion carried.

Treasurer Report

Financial report ending December 31, 2006 distributed. Cash balance at end of period $25771.29. K. Isaacson motioned to accept financial report. M. Sterrett second. Motion carried.

Other Business

• Team reports were heard.
• Squirt representative requested permission to attend an additional out of town tournament.  It was reported that they were reimbursed for the Aberdeen Tournament so they have not spent their allotted funds for this season. It was approved providing the parents support the idea of traveling to an additional tournament.
• Stephanie Bennett gave an update on the Mite Fest to be held this weekend in Huron. It was decided to only ask for donations rather than charge an admission fee.
• Pat Winegar gave an updated on the PeeWee C State Tournament to be held in Huron Feb 16-18.
• G. Hughes distributed an updated game schedule.
• D. Bragg reported that it has been difficult to find a local vendor to purchase at a reasonable cost safety stripping for the bleacher stairs.  Estimated cost is $1400. Following discussion, a motion was made to allow purchase of safety stripping from Menards or other out of town merchant. M. Sterrett second. Motion carried.
• Hughes reported that a coordinator is needed for the 2007 Dakota Hockey Experience if HHA decides to continue hosting this camp. An association email will be sent asking for volunteer coordinator(s).  It was reported that the Goalie Club Camp is interested in coming to Huron in 07. Hughes commended Davidson for his past efforts in the coordinating summer camp activities.
• Hughes reported that scholarship applications have been given to Stacie DesLauriers for distribution to senior skaters.
• Bump Anshutz gave an update on SD Select tryouts to be held in Huron  March 07. Information available on the State website, signs are posted in the rink.