HURON HOCKEY ASSOCIATION BOARD MEETING


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HURON HOCKEY ASSOCIATION BOARD MEETING

December 19, 2006

Secretary Report

Report from November 21, 2006 distributed. D. Duxbury motioned to accept minutes as printed. T. Hitchcock second. Motion carried.

Treasurer Report

Financial report ending November 30, 2006 distributed. Cash balance at end of period $41,073.60. Hughes reported that approximately $5400 was raised through Rooster Cup activities. Hughes reported that Watertown sent $500 in appreciation of HHA including them as host site for Rooster Cup games. D. Bragg motioned to accept financial report. D. Duxbury second. Motion carried.

Other Business

S. DesLauriers requested permission to ask Tori Bjorke to sing the National Anthem before the Varsity Game on 12/22/07. Request approved.
Team reports were heard.
Davidson reported that a new cheese machine is needed in the feedbox as current one is broken. Hughes approved Davidson purchasing new one. Davidson also requested coordinators see that all persons working feedbox use the cash register for all sales activities.
Hughes reported that HHA has received funds from the Christen/Hohm/Lusk Foundation. Executive Board has approved using funds to improve equipment i.e. skates, pads. An inventory will be taken, list compiled and appropriate equipment purchased based on need.
M. DesLauriers presented a check for $100 from Glen Herrick, HHA Alumni for Board Room improvements.
M. DesLauriers reminded group that Hall of Fame Social will be held on Saturday 12/23/06 at 6:00 p.m. at the Scoreboard. Hughes encouraged everyone to attend.
Davidson requested that a thank you and admission ticket be sent to Dave Diehl for his help in acquiring the new projection equipment in the Board Room.
M. DesLauriers requested permission to rent a sound system for the Hall of Fame Banquet. Request approved.
Discussion was held on the ratings for State MVP. No action taken.
T. Hitchcock clarified questions regarding adult escorts for players receive game misconducts or disqualifications. Hitchcock requested that all game misconducts be reported to him.
Hughes reported that a new ticket booth has been constructed. Materials were purchased by HHA. Labor donated by Don Scherschlight. A thank you will be sent.

November 21, 2006

Secretary Report

Report from October 17, 2006 distributed. M. Sterrett motioned to accept minutes as printed. D. Duxbury second. Motion carried.

Treasurer Report

Financial report ending October 31, 2006 distributed. Cash balance at end of period $12545.38. Isaacson motioned to accept report as printed. Sterrett second. Motion carried.

Other Business

Schutt reported that wreaths are distributed. Final sales report available next meeting.
G. Hughes reported that candle sales totaled $4753. Additional orders will be taken for deliver prior to Christmas.
Isaacson reported on recent maintenance items completed. Anshutz requested that Board consider having safety tread installed on bleacher stairs. Bragg will research pricing and report.
Team reports were heard.
G. Hughes distributed schedule copies. Information also available on SDAHA and HHA websites.
Anshutz requested that Pee Wee teams be allowed an additional $400 to participate in a North Dakota tournament. Per HHA policy, Pee Wee teams are allowed $300 each for out of town tournament expense. The North Dakota tournament costs $500 per team. Following discussion regarding costs of attending tournaments, Hitchcock motioned to increase all team allocations by $200. Discussion followed. Anshutz requested permission for the Pee Wee teams to coordinate a 50/50 drawing during the Rooster Cup weekend to fund the additional tournament registration expense. Following discussion a motion was made to allow the Pee Wee team to run a 50/50 game over Rooster Cup weekend and all season when Peewees are home and the Varsity is playing here. Discussion followed. Hitchcock then removed his original motion to increase all team allocations by $200 and then motioned that all monies raised from frisbee (50/50) toss be collected to supplement tournament fees and that the frisbee toss is not exclusive to the Pee Wee team. Anshutz second. Motion carried. Pee Wee players will coordinate the frisbee toss for the Rooster Cup weekend.
M. Hughes gave an update on the PUCK program. Discussion followed.
Hall of Fame Banquet will be held 12/23/06 at Scoreboard. Social begins at 6:00.
M. Hughes reported that HHA will receive grant monies from the Christen Hohm Lusk Foundation.

October 17, 2006

Secretary Report

Report from September 19, 2006 distributed. G. Hughes motioned to accept minutes as printed. A. Duxbury second. Motion carried.

Treasurer Report

Financial report ending September 30, 2006 distributed. Cash balance at end of period $15817.89. Hitchcock motioned to accept report as printed. Sterrett second. Motion carried.

Other Business

Schutt reported that wreath sales conclude this coming weekend. Delivery is scheduled for 11/12/06 at Farmers Union Bus garage.
Hughes requested that Isaacson contact Burnisons to service the locker room furnaces.
Team Coordinators present reported team numbers and team activities.
G. Hughes distributed draft of league schedule. Final schedule to be ready 11/15/06.
Out of town tournament fees policy reviewed. As discussed and approved at the August 2003 Board meeting the following allocations will be provided by HHA for each level per team to participate in out of town tournaments: Mites $150, Squirts $175, Peewee $300, Bantam $400, Girls $350, JV $400, Varsity $450.Teams wanting to participate in additional out of town tournaments must obtain permission prior to registering for the additional tournament from HHA Board of Directors by contacting the President. Teams are not allowed to solicit funds from other sources to attend additional tournaments.

Discussion followed on girls team attending an additional tournament in Pierre. It was decided that if the girls participate in the U14 division HHA will pay the entry fee. If the girls participate in the U19 division HHA will not pay the entry fee as another tournament has already been paid by HHA for the U19. Davidson reported that it has not been decided to go as U14 or U19.

Davidson gave an update on the Coaches Selection Committee activities.
M. Hughes requested that all PUCK forms be turned in to him.
Hitchcock gave an update on the Hall of Fame Banquet and game to be held 12/23/06.
Hitchcock gave an update on the Rooster Cup activities.
SDSU Women’s Hockey Ice Time Request – tabled
Discussion was held on the care of jerseys by players and lack of cleaning by some. It was reported that the white jerseys are yellowing. Jersey bags have been ordered and players will be instructed to clean and hang jerseys appropriately. It was reported that Coach Quam prefers the Varsity team to wear red at home and black on the road. Discussion followed on the need to have a white jersey in the event that two teams wearing similar colors, the referee can request that guest team change jerseys.
Davidson requested that a projector be purchased for film review. The unit would hang from ceiling and project on the wall or screen. A portable screen has been donated. Following discussion Hitchcock motioned to spend up to $1000 to purchase video projector and accessories for installation in HHA Board Room. M. Sterrett second. Motion carried.

August 15, 2006

Secretary Report

Report from July 18, 2006 distributed. G. Hughes motioned to accept minutes as printed. A. Duxbury second. Motion carried.

Treasurer Report

Financial report ending July 31, 2006 distributed. Cash balance at end of period $7725.00. Hitchcock motioned to accept report as printed. Faeth second. Motion carried.

Other Business

Schutt reported that she has contacted Lange’s Wreaths. Delivery is scheduled for 11/15/06 at Farmers Union Bus garage. Schutt reported that there may be a price increase. Following discussion it was decided that Schutt will contact M. Hughes with price adjustment information and a he will decide whether we will increase the selling cost of the wreaths for this season. Schutt requested that a replacement coordinator be found by next season so Schutt can train replacement next season and step down after many years of service.
M. DesLauriers reported that vendors are willing to assist with raffle prizes again. He presented a draft ticket for approval. It was decided to print 1500 tickets and have those available at registration. HHA members selling tickets will earn $5 fundraising credit for each ticket sold.
G. Hughes reported that a league game has been scheduled on 12/22/06 against Mitchell to coincide with the Hall of Fame weekend.
Discussion was held on HHA tournament fees. Following discussion it was decided that G. Hughes will investigate what other towns are charging for tournament fees and HHA will charge the same as the majority of teams. G. Hughes will forward to A. Duxbury the tournament application form and fees for Duxbury to post on web site.
Hughes reported that overall the Dakota Hockey Experience was a success. Thanks to all those who volunteered.
Hitchcock gave an update on Rooster Cup activities. Discussion was held on the possibility of HHA Varsity Team traveling to Canada next season to participate in a tournament. Recommendation to begin discussing this issue with parents this season so everyone has time to prepare for travel to Canada. M. Hughes stated that HHA will not pay for passports, however, if the Varsity team wants to fundraise for monies to pay for passports, that is an option that can be discussed later.
M. Hughes distributed copies of the proposed budget for FY07. Following discussion Hitchcock motioned to accept budget as printed. Hughes reported that HHA lost approximately $5000 in gate revenues because of the discounted family pass and including grandparents on the family pass. No discounts will be given this year and family pass will include only those immediate family members not grandparents or extended family. College age students enrolled in higher education are included in family pass providing they are attending school and unmarried. Duxbury second. Motion carried.
Hughes reported that Davidson has started securing coaches for the upcoming season. Names will be released following application and background reviews by the selection committee.
Hughes reported on issues discussed during the SDAHA roundtable held recently. Coaches are required to wear helmets during practice when they are on the ice. Other items to be voted on during the state meeting include JV/Varsity playing 17 minute periods; three penalty rule; tag up off sides. Other discussion items included Girls Championship on KSFY, new Northern Plains district and locked in youth varsity players.

June 20, 2006

Secretary Report

Report from March 21, 2006 distributed. A. Duxbury motioned to accept minutes as printed. M. Sterrett second. Motion carried.

Treasurer Report

Financial report ending May 31, 2006 distributed. Cash balance at end of period $6446.10. Discussion followed regarding $5422.09 reported as building repairs. It was reported that $4825.95 was Picek Construction bill for trophy display supplies and construction. M. Sterrett motioned to accept report as printed. Hitchcock second. Motion carried.

Other Business

Isaacson reported that locker rooms have been cleaned. Restrooms are now locked for summer, keys are available as needed.
Hughes initiated discussion on purchasing a Brine Circulation Pump. Cost is approximately $2490 plus freight. Bergman explained that this pump is essential to keeping ice. It takes a week to 14 days to get a replacement pump should ours need repaired/replaced. Following discussion, M. Sterrett motioned to purchase the Brine Circulation pump. Isaacson second. Motion carried.
G. Hughes updated group on scheduling activities. Tournament schedules are being submitted. Huron needs to get in dates to avoid league games being scheduled same weekends. Following discussion it was recommended that HHA host a Mite tournament January 19-21 and Squirt Tourney 1^st weekend in February. G. Hughes will submit dates.
Summer Camp report given. Amy Duxbury will contact Cathy Goethel and Shar Wever to determine if more Huron Mites plan on participating. If Mite level does not fill in, Mites may participate with Squirts and the open ice time will be filled in with power skating or other drills.
Hughes reported that annual sign rental bills will be sent in July.
Hitchcock updated group on Thanksgiving Tournament.
State Youth Boys Varsity Tournament in Rapid City – Stacie DesLauriers is coordinating hotel room reservations.
Hughes reported that 06-07 HHA registration will be held on 9/11 & 9/12.
Hughes will contact Dennis Bennett & Mike Wever to coordinate HHA golf outing.
Hitchcock reported on SD Amateur Board Meeting rulings. Hitchcock reported that KSFY is considering televising Girls State Tournament. Televising would require both Girls and Boys Varsity Championship games be held on same day following each other. No decision has been made. SD has been assigned to a new USA Hockey District.
G. Hughes on behalf of Heather Richmond requested that HHA provide lunch for Goalie Camp participants. It was recommended that Heather contact Mike Hughes to discuss further.
Hughes requested that a committee be appointed to review handbook and Association fees. Discussion followed regarding season passes. It was suggested that Family Season pass is limited to those persons living in same household. PUCK program information will be added to Association handbook.
Amy Duxbury volunteered to contact Schwans for their fundraising information.
Hall of Fame Banquet will be held December 23. 2006.
Hughes reported that HHA budget will be presented at August Board meeting.

April 18, 2006

Meeting called to order by President, Mike Hughes

1. 2005 Annual minutes: B. Davidson motioned to accept minutes as written. G. Hughes second. Motion carried.

2. Finance Report: Rotert reviewed financial report through March 2006. Cash balance as of 3/31/06 is $31,235.71. It was noted that gate admissions were down from previous year. Suggestion made to re-visit family season pass to determine who is eligible for “family” members. Additional suggestion made to have ticket takers positioned earlier at the front desk as people come in early and do not pay. Anshutz motioned to accept report as distributed. Hitchcock second. Motion carried.

3. Nominating Committee Report: Hughes announced the following appointments for 2006-2007 season:

Kevin Isaacson – Building & Grounds

Gayle Hughes – Scheduler

Cindy Faeth – Registrar

Bump Anshutz – Player Development

Della Davidson – Feedbox Coordinator

Jay Thorsness – Advertising

Mark DesLauriers – Public Relations

Executive Committee Members – 2^nd year of two year appointments continue

Hughes will contact Dale Bragg, Bernie Schutt, Monte Sterrett and Bruce Palmer to continue in current positions.

4. New Business:

Goalie Equipment Discussion- Davidson reported that he inventoried the current goalie equipment and there is a need to replace varsity goalie equipment. Discussion followed on who’s responsible to provide appropriate protective equipment for goalies. One suggestion was made for HHA to purchase goalie equipment up to a specific dollar amount, the goalie family is given the opportunity to pay a percentage of the cost. Depending on their contribution to the cost of equipment 75% or 25% they have the option to take the equipment at the end of their hockey career. This option is available only to a player entering their sophomore year. Following additional discussion it was recommended to adopt the goalie equipment lease option as described above and add the following details: HHA is responsible for leg pads, chest protector, glove and blockers. Goalies are responsible for helmet, skates and breezers. Equipment cost will not exceed $2500. It expected that goalies at the sophomore age are committed to their positions and no refunds will be given after the equipment is purchased. An HHA goalie equipment lease will be drafted, presented during next board meeting and approved. The lease agreement will be signed by the goalie and parents prior to any equipment being ordered. If the family chooses to pay 75% of equipment costs they will be allowed to take the said equipment with them at the end of the player’s senior season. If the family chooses the 25% option all equipment remains the property of HHA and player will turn in all equipment at the end of hockey career. Recommendation approved.

Building updates: Issacson reported that volunteers are needed this week to help with locker room projects. Carpet donated by Anderson furniture was installed by Keith Murphy in the Board room.

Brian Davidson updated group on summer camp registrations.

Hughes announced that SDAHA spring meeting will be held Saturday April 22, 2006 at the Plains. Hughes and Thorsness will represent HHA. A third representative is needed but not necessary.

Davidson reported that roller-bladers are being asked to leave the tennis courts. He expressed concerns about bladders/skaters needing places to play over the summer. Discussion followed on where to install the rink boards recently purchased. Jeff Miller of Miller Construction offered to reduce the old Casey’s lot to a bare lot for the cost of taking what is currently on the lot. To date, conversations with the owner have not been productive. Anshutz reported that the US Wildlife service may have a building for sale. Miller suggested that a hoop barn could be an inexpensive alternative to building. Recommendation to contact the Casey’s property owner again approved. A task force will be appointed to discuss further.

March 21, 2006

Secretary Report

Report from February 21, 2006 distributed. Tom Hitchcock motioned to accept the minutes as printed. Beth Picek second. Motion carried.

Treasurers Report

Financial report was accepted. Kevin Isaacson motioned to accept report as printed. Bump Anshutz second. Motion carried.

Other Reports

Special Projects: None

Building and Grounds: Compressors will be shut off the evening of Sunday, March 26, 2006. Ice will come out on Monday, March 27, 2006.

Once ice is out caulking will need to be done.

Wax/Flex Seal will also need to be applied.

Coordinators Reports:

JV/Varsity: JV took 2^nd place at State.

Varsity had a tough loss ended up seventh in Tournament at State.

-Beth advised that Shirley Knouse wanted board to know that next year she would be willing to line up the Frisbee tosses at the home Varsity games.

-Shirley would also like to see the JV/Varsity players to eat lunch with the elementary student.

-Shirley would also like to see that the players be involved in a Community Project.

-Dave Peterson also would like to see that the “Frisbee Toss” at lower level games and having this money be put towards a pizza party at the end of the year.

Girls: Took 4^th at State

Bantam: Went in 8^th and got 8^th at State

Squirt: Took 5^th at Brookings Tournament

Mite: Good season, coaches and support from parents.

OTHER BUSINESS:

· Tuesday, March 21 & Thursday, March 23 at 8:00 p.m. will be equipment return.

· Proposed items placed on Spring State Board Meeting/League Rules are due 03-31-06.

· One issue will be player lock in rule. Make it more flexible to move kids up and down.

· Annual Banquet: (Has been changed this year to a Dessert/Ice Cream Social rather then banquet/meal.)

National Guard Army

Monday, April 10, 2006 7:00 p.m.

Dessert/Ice Cream Social

-Motion made by Beth Picek. Second by Tom Hitchcock. Motion carried.

Annual Meeting:

Bergman Arena

April 18, 2006 7:00 p.m.

Elected position, Building & Grounds; Finance; Public Relations; Risk Manager. Appointments to position for; Tournament chair, Special Projects, Fundraising.

· Summer Camp:

Will be held the last week in July. Everything is ready to go. Application is on Huron AllStars website.

Other Items

Sports-O-Zone machine

Kills bacteria in gear. $10.00 Fee. Mike Hughes will check into this further and advise.

February 21, 2006

Secretary Report

Report from January 17, 2006 distributed. G. Hughes motioned to accept minutes as printed. A. Duxbury second. Motion carried.

Treasurer Report

Financial report ending January 30, 2006 distributed. Cash balance at end of period $34,020.37. C. Faeth motioned to accept report as printed. Schutt second. Motion carried.

Other Business

Hughes introduced the 2005 – 2006 Senior Academic Award Recipients. Amanda Carlson, Nick Reimer, Justin Picek and Theron Hotchkiss were presented with gift certificates from Huron Hockey.
Larry Picek reported that a glass trophy case is being installed on the Board Room wall facing the rink. Hughes reported that new carpet will be installed in the Board room.
Team Director reports were heard.
Gayle Hughes requested that HHA pay $70 for Theresa Bell to take pictures of the senior skaters and their parents during the final home game for seniors. Following discussion Hitchcock motioned to approve paying $70 for the pictures. Ruedebusch second. Motion carried.
Hughes reported that practice schedules will be revised as of next week and published.
Snedeker reported that the Squirt team will participate in a tournament in Brookings. Parents are paying the registration cost.
Volunteer credit and fee list has been reviewed by Executive Board. A few adjustments were made.
Executive Board approved that anyone owing fees after 2/24/06 will not be allowed to skate. Executive Board members will make contact with the players and/or parents. Coordinators will be updated.
Hughes initiated discussion on using the funds raised by the Varsity team from T-shirt sales to pay for the red jerseys and socks. Following much discussion, Hitchcock motioned to wear only white jerseys at home and black jerseys away and not wear the red jerseys at all. Ruedebusch seconded. A vote of members present ended in a split decision. A suggestion was made to increase the Varsity registration fee by $20 to offset the cost of jersey. Following additional discussion it was recommended to appoint a task force to research the issue and determine appropriate action.
Jay Thorsness updated group on SDAHA Select activities.
Hughes reported that Huron Parks and Recreation has received donation of an LED sign to be placed in front of the building.
Hughes reported that volunteers are needed for various HHA committees. It was recommended that Witte send an association email out asking for people to volunteer.
Annual Banquet will be coordinated by the Senior parents/players. Sterrett verified that trophies to be ordered for annual banquet are as follows: Most Improved Player Offense, Most Improved Player Defense for each league team.

January 17, 2006

Secretary Report

Report from December 20, 2005 distributed. G. Hughes motioned to accept minutes as printed. T. Hitchcock second. Motion carried.

Treasurer Report

Financial report ending December 31, 2005 distributed. Cash balance at end of period $23,756.69. Hitchcock motioned to accept report as printed. Pageler second. Motion carried.

Other Business

D. Duxbury reported that a new Sponsor Recognition CD is available in the sound booth and should be played between periods. Thanks to Jeff Duffy for preparing the CD.
D. Duxbury reported that students attending the game on 1/19/06 wearing red will be admitted free, others will receive $1 off admission. G. Hughes will call HHS and HMS to have this announced.
Team Director reports were heard.
Duxbury reported that Executive Committee approved purchase of rink boards at a cost of $13,000. Discussion followed on possibilities for placement/use of rink boards.
M. Hughes gave an update on the PUCK program.
A. Duxbury gave an update on State Peewee B tournament to be held in Huron 2/17 – 2/19. Volunteers are still needed. Witte will send out an association email reminding people to earn volunteer credits by working this event. A tournament planning meeting will be held Monday 1/23/06.
Discussion was held on purchasing an equipment dry cleaner. It was reported that other associations have these units. Equipment bags are placed inside to be dried/freshened for a cost of $5. M./ Hughes will research units available and report next month.
Discussion was held on providing basic hockey rules information to parents. Davidson reported that in the past this information was prepared and distributed. Davidson will email the file to Witte for printing.