HURON HOCKEY ASSOCIATION BOARD MEETING


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HURON HOCKEY ASSOCIATION BOARD MEETING

December 20, 2005

Secretary Report

Report from November 15, 2005 distributed. Hitchcock motioned to accept minutes as printed. G. Hughes second. Motion carried.

Treasurer Report

Financial report ending November 30, 2005 distributed. Cash balance at end of period $14,827.62. G.Hughes motioned to accept report as printed. D. Duxbury second. Motion carried.

Other Business

Schutt reported that wreath sales totaled approximately $11,220.43 after expenses. This approximately $1700 less than previous year. Schutt reported that she has a list of previous buyers who were not contacted this year. Recommendation: Distribute those names next year and be sure they are called.
Team Director reports were heard.
Hitchcock reminded coordinators to report all game misconducts to Hitchcock or Hughes. In addition, game misconducts and games served must be reported on the score sheets to be turned in to the State.
Beth Picek reported that Pierre team is paying tribute to a deceased player prior to games by hitting sticks on ice and raising sticks in memory of #5.
Hitchcock was presented with gift in recognition of his efforts coordinating Rooster Cup 2005.
Deb Bozentko of the Alumni group reported that the Alumni game will be held on 12/23/05. Currently 28 players have contacted her to participate. She has collected $325 in contributions for the Alumni Association, donations will be accepted at the door and she requested that concessions be open.
Discussion was held regarding Huron hosting the State PeeWee B Tournament in February. Concerns were raised about several Huron teams playing out of town that weekend and lack of volunteers. Bozentko stated that several alumni members are willing to help during any games at Bergman. A. Duxbury will serve as coordinator for State PeeWee B Tournament.
Bragg announced that several Board Members have not completed the background check consent forms. He requested that they stay after the meeting to complete the forms.
Hughes reminded Team Directors to make verify that coaches have correct CEP certification.
Hughes reported that D. Duxbury will serve as Chairman of HHA’s Discipline Committee. Other members include Angie Thorsness, Mark DesLauriers, and Rick Woolridge.
Hughes reported that Pepsi is proposing an offer to HHA to promote Pepsi’s new product MDX. Following several comments it was recommended to respectfully decline the proposal.
Bump Anshutz reported that the SD Select Committee will meet on Thursday nights. He gave an update on team selection process and benefits of hosting practice for SD Select Team.

November 15, 2005

Secretary Report

Report from October 18, 2005 distributed. G. Hughes motioned to accept minutes as printed. Duxbury second. Motion carried.

Treasurer Report

Financial report ending October 31, 2005 distributed. Cash balance at end of period $30,129.59. Isaacson motioned to accept treasurer report. G. Hughes second. Motion carried. Rotert reported there has been a change in the way utility bill is paid. City of Huron will pay NorthWestern and bill HHA for their portion. HHA will pay utilities to City of Huron.

Other Business

Schutt reported that wreath sales are complete. Schutt reported sales totaled approximately $24,000.
J. Sterrett reported that candles will be ready for pick up next Monday. Approximately 400 were sold.
D.Davidson reported that bottled soda will replace the dispensing machine.
Team Director reports were heard.
Hughes reported that Alumni Game is scheduled for December 23, 2005. M. Hughes will contact Bozentko regarding insurance for game as HHA policy will not cover this game.
Hitchcock gave an update on Rooster Cup 2005.
Hughes requested that all directors complete and turn in to Dale Bragg the disclosure statements.
G. Hughes distributed the season schedule.
Hughes reported that Varsity Head Coach Dan Quam has requested 3 Bantam players be transferred to the JV/Varsity team. He has discussed with parents and they approve of the request to transfer. Following discussion, Hitchcock motioned to approve the request to transfer Hunter Anshutz, Nate Miner and Tim Rotert to the JV/Varsity team from Bantam. G. Hughes second. Motion carried. Chuck Rotert abstained from discussion and vote.
Hughes requested that Team Directors contact Witte to schedule Team Pictures with Mavity.
Rules meeting for Pee Wee and rule change meetings for all levels will be conducted during team practice by Bruce Palmer. Palmer requested a copy of the practice schedule so he can coordinate date/time.
PUCK program: Hughes reported that to date 13 Varsity, 8 Bantam, 14 PeeWee and 7 Girls skaters are participating in the program.
Discussion was held on Varsity Team conducting a shirt fundraiser. Following much discussion, Beth Picek stated that she will contact the Varsity Team Captains to determine what is being sold and who is coordinating sales. Discussion continued. McCloud motioned to allow Picek and the Executive Board to discuss findings and resolve issue. Hithcock second. Motion carried.

October 18, 2005

Secretary Report

Report from September 20, 2005 distributed. Duxbury motioned to accept minutes as printed. Goethel second. Motion carried.

Treasurer Report

Financial report ending September 30, 2005 distributed. Cash balance at end of period $35,686.16. Rotert reported that tax return is complete. Hitchcock motioned to accept treasurer report. G. Hughes second. Motion carried.

Other Business

Schutt reported that wreath orders are due to Schutt on or before 10/21/05. Orders can also be dropped off at Duxbury’s home.
Anshutz motioned to approve the Schwan’s fundraiser. Ruedebusch second. Motion carried.
Hitchcock requested permission to conduct a raffle during Thanksgiving tournament. McCloud motioned to approve. Rotert second. Motion carried.
M. Hughes gave an updated on building and grounds projects underway. He requested volunteer help on M – Thurs between 6:30 – 10:00 p.m.
Hughes requested that directors let him know the date and time of upcoming meetings as he plans to attend all team meetings.
Davidson reported that feedbox supplies are being ordered. A new contract has been signed with Pepsi to provide beverages. Bottled soda will replace the dispensing machine.
PUCK program – Anshutz presented an outline of program. Following discussion, G. Hughes motioned that HHA should adopt the program as presented. Following further discussion, Peterson motioned to accept the proposed program. Hitchcock second. Motion carried.
Hitchcock reported that the “Teddy Bear Toss” will be held on November 26, 2005 when Huron plays the Northern Colorado team. He will email Colorado team details. Items collected will remain in Huron.
Hughes requested that Board members complete the disclosure statements and return to Dale Bragg as soon as possible.
Hughes requested volunteers to represent HHA on the SD Select Committee. Following discussion, Goethel - girls, J. Thorsness - boys.
A request from Dan Quam was received to transfer Michael DesLauriers (goalie) from the Bantam team to Varsity. The request has been approved by player’s parents. Hitchcock motioned to approve transfer. G. Hughes second. Motion carried.
Practice time schedule was distributed.
Hitchcock gave an update on the Thanksgiving Tournament. He asked for volunteers to help with various planning activities.
Hitchcock reminded group that the Hall of Fame banquet will be held on October 29, 2005. Inductees are Rick Bergman, Brian Rice, and John Hershman.
Alumni Board representatives requested permission to host Alumni Game on December 23, 2005. Request approved. Faeth will check on insurance coverage for the game.
Duxbury reported that Plainsman is willing to produce the program book at little or no cost to HHA. Davis family works at Plainsman and they will coordinate. Group approved having Plainsman print program books.
Bruce Palmer reported that referee clinic will be held at the extension office for anyone interested in certification as a Level I referee.

M. Hughes reported that coaching positions have been secured for this season

September 20, 2005

Secretary Report

Report from August 23, 2005 distributed. Bragg motioned to accept minutes as printed. Pageler second. Motion carried.

Treasurer Report

Financial report ending August 31, 2005 distributed. Cash balance at end of period $22,834.53. Isaacson motioned to accept treasurer report. G. Hughes second. Motion carried.

Proposed budget for 2005-2006 distributed. Following discussion, Hitchcock motioned to approve budget as presented. Faeth second. Motion carried.

Other Business

Isaacson reported that routine maintenance being completed. Foam under the boards on north end will be replaced. McCloud reported that senior players will clean glass and boards. M. Hughes reported that ice making supplies were ordered. Ice will be installed beginning October 21, 2005.
M. Hughes reported that the locker rooms are under renovation. New flooring will replace carpet, walls to be painted. Benches will be mounted to the wall rather than the floor.
Schutt reported that Schwan’s representative offered to present information to group. Following discussion Schutt was instructed to obtain contract for signatures and sale packets for distribution
Schutt reported that wreath packets were distributed. Schutt has a small list of names for those who need more sales contacts. Wreath orders are due to Schutt on or before 10/21/05.
M. Hughes requested that M. Sterrett ask J. Sterrett if she will coordinate the candle sales for 05-06.
M. Hughes reported that D. Duxbury, Rotert and B. Davidson will represent HHA at the upcoming State Board meeting.
Hitchcock requested approval to discuss a memorial scholarship fund in honor of Sam Tronnes at the State meeting. Hitchcock distributed proposed program criteria. As part of the proposal, HHA will administer the program to get it started with the intent that State Hockey Association will eventually become program administer. Following discussion, B. Davidson motioned for HHA to show support for the scholarship proposal at State meeting and HHA to administer program. Schutt seond. Motion carried.
Gayle Hughes reported that final schedule changes are due October 15, 2005. Scheduling work continues. Draft schedules distributed to directors.
Faeth reported the registration numbers to date. M. Hughes reminded group that no skater will be allowed on ice if they are not current with registration payments. Faeth added that skaters are not allowed to skate unless their registration is processed due to insurance requirements. Anshutz recommended that Executive Board members not the team directors make contact with any ineligible skater/parents prior to first practice. M. Hughes agreed.
M. Hughes reported that all but two of the coaching positions have been secured for this season.
Team directors were instructed to set dates for team meetings and forward the information to M. Hughes so equipment room personnel will be available during those dates/times.
Mark DesLauriers presented bids received for team/individual pictures. Following discussion A. Duxbury motioned to accept the bid from Paul Mavity. Faeth second. Motion carried. Witte will notify vendors via letter.
Hitchcock reported that Thanksgiving Tournament teams are secured.
Hitchcock reported that Hall of Fame Banquet will be held October 29, 2005 at Huron Country Club. The Selection Committee meets September 21, 2005.
M. Hughes initiated discussion on whether to continue the program books. Following discussion it was decided to continue as last year. Vendors will receive a letter requesting support of program ad with copy of previous year ad and invoice. Program books will be printed after vendors have replied. A. Duxbury will contact printers to discuss options for reducing book costs.
Hughes initiated continued discussion from previous meeting on random drug testing for skaters. Bump Anshutz presented PUCK (Parents United for Clean Kids) information. Following discussion M. Hughes motioned to table issue until October meeting. Hitchcock second. Motion carried.

August 23, 2005

Secretary Report

Report from July 19, 2005 distributed. G. Hughes motioned to accept minutes as printed. Isaacson second. Motion carried.

Treasurer Report

Financial report ending July 31, 2005 distributed. Cash balance at end of period $38,364.33. Hitchcock motioned to accept treasurer report. Pageler second. Motion carried.

Other Business

Schutt presented fundraising information from Schwan’s. Following discussion it was decided that Schutt will contact Schwan’s representative to provide an updated catalog and obtain more information.
Della Davidson has agreed to continue as the Feedbox Coordinator for 05-06 Season. Hitchcock noted on the finance report the increased revenues in feedbox sales.
Faeth gave an updated on Team Director recruiting.
Heather Richmond reported on the Goalie Club Camp held at Bergman Arena. Camp instructors have been secured for next year camp to be held August 14 – 18 at Bergman Arena. Hughes commended Richmond on her efforts in bringing this camp to Huron.
Duxbury provided Summer Camp finance report. Duxbury stated the camp was a break even project.
Gayle Hughes reported that final schedule changes are due October 15, 2005. Scheduling work continues.
Hitchcock reported that Thanksgiving Tournament teams are secured.
Hitchcock reported that Hall of Fame Banquet will be held October 29, 2005 at Huron Country Club. The Selection Committee will meet September 3, 2005.
Hughes reported that Association Handbook is ready to print for the 2005-2006 season.
Hughes reported that all fees for the 2005-2006 season will remain the same. Witte suggested having a Senior Citizen “free” pass for attendees age 65 and over. Following discussion it was recommended to have grandparents included on the Family Pass list rather than issue a Senior Citizen “free” pass. Season passes will be sold during registration. No printed passes will be issued. A list of paid season pass holders will be posted at the ticket gate. Suggestion made to have several gate keepers during the first home game to sell passes.
Hughes reported that registration payment policy will remain the same. One-third due at time of registration, second third due before first practice. Last third due before first game. Skater will not be allowed to skate if registration fees are due.
Hughes reported that the final budget will be presented during September meeting.
Hughes reported that he will contact Mike Wever to coordinate the Golf Tournament.
Jay Thorsness updated group on Casey’s property. HHA proposal to purchase property was declined by owner. Thorsness requested permission to negotiate with owners of Huron Mall property to purchase lot across the street from Bergman Arena. Following discussion, Hitchcock motioned to offer up to $50,000 for mall property. M. Sterrett second. Motion carried. Hughes commended Jay Thorsness on his efforts in obtaining additional property for HHA.
Hughes reported that recent incidents at Bergman involving heat guns has prompted a request to ban heat guns at Bergman Arena. Hughes requested Board approval to purchase a heat gun to be kept in the sharpening room and post signs banning heat guns at Bergman Arena. Anshutz motioned to approve request. Thorsness second. Motion carried.
Hughes initiated discussion on random drug testing for skaters in the Bantam, JV/Varsity and Girls programs. Following discussion Hitchcock motioned to explore options related to random drug testing. Anshutz second. Motion carried. Anshutz, Hughes and Hithcock will investigate options and report next meeting.

Information Dates:

Boys State Varsity Tournament – Watertown – March 10-11 2006

Girls State Varsity Tournament – Rapid City – March 3-5 2006

Pee Wee B Tournament – Huron – February 17-19 need tournament coordinator

Coaching Clinics – Level 4 – August 26-27 – Fargo ND

Referee Seminars – Level 1 & 2 October 23, 2005 Beadle County Extension 8:00 a.m. – Huron; Level 3 October 23, 2005 Beadle County Extension 3:30 p.m. – Huron

July 19, 2005

Secretary Report

Report from June 21, 2005 distributed. Hitchcock motioned to accept minutes as printed. Davidson second. Motion carried.

Treasurer Report

Financial report ending June 30, 2005 distributed. Checking account balance $34,745.81. G. Hughes motioned to accept treasurer report. A. Thorsness second. Motion carried.

Other Business

Davidson gave an updated on the Dakota Hockey experience summer camp. Davidson requested Board approval to negotiate an agreement for rooms at the Best Western for Hockey camp coaches. Hitchcock motioned to allow Davidson to negotiate a room agreement for summer camp. Rotert second. Motion carried.
Hughes updated group on proposed plan with City of Huron Parks and Recreation for an addition to the Bergman Arena.
Hitchcock updated group on Thanksgiving Tournament activities.
Hitchcock updated group on Hall of Fame activities. Hall of Fame committee will meet in August, Jim Sheridan has agreed to coordinate this project.
Hughes reported that KSFY is willing to do Public Service Announcements for Hockey Registrations.
Hitchcock provided information on proposed State re-districting. Following discussion, Hitchcock motioned for HHA to vote in favor of re-districting. G. Hughes second. Motion carried.
Hughes reported that the Red Cross Big Walk committee has contacted HHA to participate. Following discussion no one volunteered to coordinate contacting teams. No action.
Hughes reported that HHA 05-06 season registration will be held 9/12 & 9/13.
Hughes reported that Davidson has agreed to coordinate the Coaches Selection Committee.
Hughes reported that Doug Duxbury has agreed to coordinated the Discipline Committee.
Hughes reported that he will contact Dennis Bennett and Mike Wever to coordinate the 3^rd Annual Golf outing.

April 19, 2005

Meeting called to order by President, Tom Hitchcock

1. 2004 Annual minutes: M. Hughes motioned to accept minutes as written. Isaacson second. Motion carried.

2. Finance Report: D. Duxbury reviewed financial report through March 2005. Cash balance as of 3/31/05 is $25731.57. G. Hughes motioned to accept finance report as distributed. Faeth second. Motion carried.

3. Nominating Committee Report: Hughes reported the following nominees as selected by the committee:

President – Mike Hughes

Vice President – Doug Duxbury

Secretary – Angie Thorsness

Finance – Brian Davidson

Hitchcock asked for any other nominations.

Hearing none, Hitchcock entertained a motion to cease nominations.

D. Bragg motioned to cease nominations. Goethel second. Motion carried.

D. Bragg motioned to accept the nominees as presented. Isaacson second. Motion carried.

4. New Business: Anshutz requested that funds earned ($2387) from Select Program Ice Rental in March be allocated to player development for new equipment. Following discussion it was decided that Anshutz will research synthetic ice costs and report findings at the regular HHA Board meeting in June.

Jay Thorsness presented fundraiser information. Following discussion, no action taken.

March 15, 2005

Meeting Called to order by Tom Hitchcock

February Minutes: Motion to approve as printed M. Hughes. A. Duxbury second. Motion carried.
Finance Report: D. Duxbury distributed financial report through February 2005. M. Hughes motioned to approve report as printed. A. Duxbury second. Motion carried
Building and Grounds: No report.
Parks and Recreation: LaRon Klock presented budget information through 3/15/05. He proposed removing the pay phone located in the warming room due to charges incurred. Following discussion HHA Board members agreed to having the pay phone removed.
President Report: Hitchcock gave his final season-in-review report. He will continue to serve as coordinator for and assist successor with the following annual events: Hall of Fame, Thanksgiving Tourney, Metro and Kearney weekends.
Correspondence: Hitchcock read a letter concerning jersey purchases as was received by the Association. Following discussion it was noted that current practice being followed is as stated in the handbook. No further action necessary.
State Board Meeting: Hitchcock reported the State meeting will be held April 23, 2005. Following discussion HHA recommends proposing the following item for consideration: Ice to be cleaned between each period during games for Bantam level and up.
Player Transfers: Hitchcock reviewed the amendment to HHA Bylaws approved 4/1/03 relating to player transfers.
Annual Banquet: Hitchcock reported the banquet will be held on April 7, 2005 at the National Guard Armory. Varsity parents will serve as coordinators for the banquet.
Nominating Committee: Hitchcock reported that M. Hughes, B. Davidson and R. Hoscheid will serve as nominating committee members.

Estate Funds: Hitchcock reported that HHA is one of several designated recipients of funds from the Irene Wollman trust fund. Hitchcock requested that HHA Board approve the proposed association members to serve as trust fund committee to research and make recommendation on how to best handle the donated funds. Proposed committee members are as follows: 1-year term T. Hitchcock, G. Simonyak, C. McMahon; 2-year term A. Thorsness, C. Rotert, S. DesLauriers; 3-year term D. Duxbury, M. Hughes, B. Davidson. G. Hughes motioned to approve committee appointments. Isaacson second. Motion carried. G. Hughes motioned to approve opening an interest bearing account to place funds while committee researches further options. Hoscheid second. Motion carried. Hitchcock requested a resolution authorizing D. Duxbury, M. Hughes and Hitchcock to act as HHA representatives on said new account. Request approved

February 22, 2005

Meeting Called to order by Tom Hitchcock

Academic All State Award Winners: Hitchcock presented gifts to the following All State Award Winners: Amanda Gogolin, Mark Hughes, Amy Goethel, Sheena Gross, Erin McMahon, Tori Bjorke, Amber Davidson. Requirements to achieve All State honors include hockey participation for 3 years, maintain at least a 3.3 GPA. Hitchcock reported that 7 of 14 eligible All Star players received this award.
January minutes: Motion to approve minutes as printed by M. Hughes. M. Sterrett second. Motion carried.
Finance Report: D. Duxbury distributed financial report through January 2005. G. Hughes motioned to approve report as printed. C. Faeth second. Motion carried
Building and Grounds: Isaacson reported that the practice net will be taken down for repairs and some broken glass is being replaced.
Director Report: Team reports were given by Directors present.
Ice Schedule: Davidson distributed the ice schedule for the next 2 weeks. A copy is posted in the warming room.
Out of Town Tournament Reviews: Hitchcock reviewed the process for teams attending out of town tournaments. As discussed and approved at the August 2003 Board meeting the following allocations will be provided by HHA for each level to participate in out of town tournaments: Mites $150, Squirts $175, Peewee $300, Bantam $400, Girls $350, JV $400, Varsity $450.

Teams wanting to participate in additional out of town tournaments must obtain permission prior to registering for the additional tournament from HHA Board of Directors by contacting the President. Teams are not allowed to solicit funds from other sources to attend additional tournaments.

Hitchcock reiterated HHA policies relating to distribution/solicitation of funds:

Distribution of Funds The Board shall not permit the distribution of funds or property to individual teams, but shall solicit the same for the common treasury of the local Association, thereby discouraging favoritism among teams and endeavoring to equalize the benefits of the local Association.

Solicitation of Funds The Board shall not permit the solicitation of funds in the name of Huron Hockey Association, Inc., unless all of the funds so raised are placed in the local Association treasury.

Discipline Committee: Hitchcock reported that a new Discipline Committee is being established to review discipline issues and make appropriate judgments. Committee will consist of 3 to 4 members, Mike Hughes will serve as chairman.
SD Select Teams: Anshutz reported that Huron will host the 90, 91 and 92 select tryouts March 4, 5, and 6. Approximately 130 skaters have registered for tryouts. A meeting for parents of the Huron Select participants will be held on Tuesday at 5:30.
Nominating Committee: Hitchcock reported that Mike Hughes will chair the nominating committee. Open positions for two-year term include President, Vice President, Treasurer and Secretary. One-year term for Finance officer is also open.
Friends of Hockey: Currently seeking people to serve on selection committee.
Annual Banquet: Following discussion, it was decided that parents of senior players will plan and host the annual event. Gayle Hughes will contact parents.
Annual Meeting: To be held April 19, 2005.
Glass from Crossroads: Mike Hughes reported that HHA has an option to purchase tempered glass being removed from the Crossroads project for $250. Hughes proposed using the glass to enclose the balcony area. M. Hughes motioned to pay $250 for enough glass to cover front side of balcony. M. Sterrett second. Motion carried.
Equipment check-in: M. Sterrett reported that equipment check-in will be held March 7, 8 and 10from 6:30 – 7:30 p.m. Skaters wanting to keep equipment past the due date need to come in and re-check equipment with Monte.
Bantam C State Tournament: McCloud gave an update on tournament to be held

Feb. 25-27 at Bergman Arena. Sign-up sheets for workers have been posted in the warming room.

Funds Allocation: A. Duxbury requested that consideration be given to providing some form of appreciation to Dave Peterson for his time spent working with goalies. Following discussion, M. Sterrett motioned to approve paying Dave Peterson $500. J. Sterrett second. Motion carried.

January 18, 2005

Meeting Called to order by Tom Hitchcock

December minutes: – Motion to approve minutes as printed by M. Hughes. M. Sterrett second. Motion carried.
Finance Report: D. Duxbury reviewed financial report through December 2004 as distributed. Discussion followed. G. Hughes motioned to approve report as printed. K. Isaacson second. Motion carried.
Special Projects: Hitchcock reported that since a couple of businesses in Huron are now selling Krispy Kreme donuts the proposed fundraiser is no longer being considered.
Building and Grounds: Isaacson reported that exhaust fan work is completed. Speakers have been installed over player benches. A bench and coat hooks have been installed in Official’s locker room. Burnison’s has been contacted and they will replace a broken stool in restroom.
Director Report: Team reports were given by Directors present.
Sponsor recognition CD: Hitchcock reported that a CD is now available in the sound booth to be played during period breaks at games. The CD contains program sponsor advertisements and is an added feature for those businesses supporting our program.
Bantam C State Tournament: Following discussion the following assignments were made: Witte/Thorsness – programs, J. Sterrett – tickets, Hughes – Zamboni operators, Davidson – National Anthem music, Winegar/Thorsness – opening ceremonies, Witte-meat & cheese trays to rooms at motel rather than hospitality room, Cramer – play bracket poster.
Summer Ice and Hockey Camp: B. Davidson announced that volunteers are needed to work the summer ice camp. Following discussion it was decided to email association members asking for volunteers. If enough people do not respond the camp will be cancelled.
SD Select Team: Anshutz gave an update on the SD Select Team process. Huron to host tryouts for 92, 91 & 90 skaters.
Team Rosters: Distributed.