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HURON HOCKEY ASSOCIATION BOARD MEETING    

 

December 21, 2004

Meeting Called to order by Tom Hitchcock

  1. November minutes:  – Motion to approve minutes as printed by M. Hughes. Isaacson second. Motion carried.
  2. Finance Report:  D. Duxbury reviewed financial report as distributed through November 2004.  Discussion followed.  G. Hughes motioned to approve report as printed. C. Faeth second. Motion carried.
  3. Special Projects:   Witte presented information on Krispy Kreme fundraiser.  Following

discussion, item was tabled until March.

  1. Building and Grounds:  Isaacson reported that heat has been vented in the office and Board Room, insulation has been added above the office. He acknowledged Doug Burnison as contributing to the heating project.   Several new signs have been sold by Jay Thorsness and are now displayed.  Isaacson reported that Ken Axtmann has removed faulty exhaust fans from locker rooms.  Bruce Palmer requested that hooks be placed on wall in official’s room.  Isaacson reported that a circuit problem in the official’s room will be resolved.
  2. Director Report: Team reports were given by Directors present.   
  3. Director’s & Officer’s Insurance Coverage:  Hitchcock reported that under the USA Hockey contract insurance coverage is provided for a fee of $240.  Discussion followed regarding a spectator injury and HHA responsibility.  Bragg and Davidson will review current liability policy to determine coverage should claims follow.
  4. Bantam C Tournament:  Hitchcock reported that Lydia McCloud is tournament Director.  Concerns were raised about finding enough workers for the tournament as several teams are out of town the same weekend.  Hitchcock will contact McCloud to clarify needs.
  5. Summer Ice and Hockey Camp:  B. Davidson reported that Bruce Bergman is committed to working on this project.  Coaches from Canada are available.  Davidson proposed raising the camp registration to $175 per participant.  Discussion followed on the need to increase attendance, advertise early and increase the number of volunteers working on this project. Following continued discussion no action was taken.
  6. Coaching Fees:  Hitchcock gave a report on the fees paid to Varsity coaches in other associations.  Following much discussion Bragg motioned to pay head Varsity coaches for boys and girls teams $1500 per season and cover motel and travel expense (at IRS reimbursement schedule currently .375/mile) and youth JV/ assistant coaches $1000 plus travel expense.  Faeth second. Motion carried.  Following further discussion it was decided to pay current coaching staff retroactively for the 04-05 season.  Brian Davidson did not vote.
  7. Team Rosters:  Distributed.
  8. Scoresheets:  Hitchcock reminded everyone of the importance of appropriately completing the game scoresheets.
  9. CEP certification:  Required for coaches.
  10. Tax Return:  Hitchcock and Duxbury will prepare data for tax reporting.
  11. Security/Staff Jackets: Hitchcock discussed the idea of purchasing security jackets to be worn by appropriate personnel during games.  Goal is to provide visual identification of person “in charge” at arena. Following discussion, no action taken.

 

Meeting moved to Executive Session.

Executive Session Called to order by Tom Hitchcock

  1. Banking Resolution:  Hitchcock rquested that a change in HHA banking authorization be made to authorize Tom Hitchcock, Mike Hughes and Doug Duxbury as the only officers with authority to process transactions, sign checks and request data regarding HHA funds.  Rotert motioned to accept proposed change. Isaacson second. Motion carried.
  2. Officer replacement:  Hitchcock asked for a motion to appoint Doug Duxbury as HAA Treasurer.  Motion to approve appointment by M. Sterrett. Bragg second. Motion carried.
  3. Personnel Issue:  Discussion followed.

 

November 16, 2004

Meeting Called to order by Tom Hitchcock

  1. October minutes:  – Motion to approve minutes as printed by M. Hughes. Isaacson second. Motion carried.
  2. Finance Report:  D. Duxbury reviewed financial report through October 2004.  Due to format error in spreadsheet, approval tabled until December meeting.
  3. Special Projects:   Wreathes were delivered and are being distributed this week.

Discussion was held on the breadstick fundraiser. Group concluded to not pursue this

project.  Discussion was held on participating in a Krispy Kreme fundraiser.  Witte will

contact company for details to be presented next meeting.  

Hitchcock reported that Rigdefield farms is considering producing hot dogs.  HHA may

participate in taste-testing products.

  1. Building and Grounds:  Isaacson reported that the ladder for crow’s nest is complete.    Old hot water heaters no longer in use have been removed.  Girls locker room seating is complete.  Thermostats have been moved.  Next project, heat for office and board room.   
  2. Director Report: Team reports were given by directors present.  An “Ice-Breaker” gathering is being hosted by Tapken family on 11/19/04 for JV/Varsity players.  Hoscheid reported that she will post volunteer sign-up sheets this week for Thanksgiving tournament.
  3. Feed Box:  Hitchcock reported that a cash register will be purchased for use in the feedbox.  No one under the age of 16 is allowed to work in the feedbox.  Discussion was held on offering “free” products to game workers etc.  Motion made by M. Hughes to approve Bruce Bergman receiving free beverages.  R. Hoscheid second. Motion carried.  Game officials are allowed to have water at no cost, however, they must come to the feedbox in person to receive a no-charge water. No other persons are to receive free products.
  4. Teddy Bear Toss:  November 20, 2004 vs. Brookings.  Hitchcock reported that he has contacted Brookings regarding this event.  Bears will be divided between Huron and Brookings.  Mites will help with collection of bears.  High School students are invited to attend game free if they bring their student ID.
  5. Admission Fees/Season Passes:  Admission fee signs will be posted at arena entrance.  Hitchcock reported that SDAHA representatives have received season passes.  These passes are good at any state arena for any game.
  6. Cheerleaders:  Hitchcock reported that Becky Rogers has resigned as cheerleader coordinator.  Following discussion it was recommended to discontinue cheerleader program for this season. 
  7. Game Security:  G. Hughes reported that Boyd Van Vooren has been contacted to provide game security.  No officers will be utilized during the Thanksgiving tournament.   
  8. Out-of-town Tournaments Review:  Goethel requested permission for the Girls team to attend an Aberdeen tournament on 12/11 & 12/12.  Aberdeen has offered to waive the entry fee.  Goethel also requested permission for the girls to participate in the Angel Tree program.  Each player will contribute $1 to purchase an item for the Salvation Army program.  Bragg motioned to approve both requests.  Hughes second. Motion carried.

Discussion was held regarding Squirt B team traveling to West Fargo for a tournament.  It was recommended by Board to defer action until a meeting is held with Squirt B parents to discuss issue further.  Executive Committee has authority to make final decision regarding this issue.

  1. Disclosure Statements:  Bragg distributed statements to be completed following tonight’s meeting.
  2. Schedule Update:  G. Hughes reported that final schedule is now available on the state web-site.
  3. Friday Night Practice/Scrimmage:  Request made by Squirt team to host Friday night practice/scrimmage between Squirt and Bantam players. Following discussion a motion was made to not approve the request.  J. Sterrett second.  Discussion continued. Motion made by J. Sterrett to approve intramural practice allowing skaters to scrimmage within their own level/age group.  Faeth second.  Hitchcock will discuss with Squirt coaches.
  4. Thanksgiving Tournament:  Hitchcock reported that 7 Jr. Gold A teams and 3 Girls U-19 teams (15 games total) are participating.
  5. Hall of Fame 2004:  Hithcock reported that HHA received a foundation endowment from Dr. Paul Hohm during the banquet.  M. Hughes and Davidson will coordinate Hohm recognition.
  6. Program Ads:  Witte reported that program ad invoices were mailed and response has been positive.  Cost of printing will be reduced dramatically this year due to reduction in labor time creating book.
  7. Fundraising:  Peewees presented $160 earned while working pizza fundraiser.

Girls presented $250 earned while working pizza fundraisers.      

 

Information Dates:

Teddy Bear Toss Game – Saturday November 20, 2004 – 8:00 p.m.

 

October 19, 2004

Meeting Called to order by Tom Hitchcock

  1. September minutes:  – Motion to approve minutes as printed Schutt. Isaacson second. Motion carried.
  2. Finance Report:  D. Duxbury reviewed financial report through September 2004.   Cash balance as of 9/30/04 is $25,844.82. M. Sterrett motioned to approve treasurer report.  Bragg second. Motion carried.

Special Projects:  Wreath orders are due end of this week to coordinators or can be dropped off at Roxy Gogolin residence.  Schutt presented information on a breadstick fundraiser.  She has ordered samples.

Pizza fundraisers scheduled for 10/25/04 and 11/2/04.  Rudd reported that no teams have responded to work the 10/25/04 event.  Discussion followed on what happens to funds earned from these fundraisers.  HHA bylaws Article VI – Financial and Accounting were reviewed.

Section 2         Distribution of Funds  The Board shall not permit the distribution of funds or property to individual teams, but shall solicit the same for the common treasury of the local Association, thereby discouraging favoritism among teams and endeavoring to equalize the benefits of the local Association.

Section 3         Solicitation of Funds  The Board shall not permit the solicitation of funds in the name of Huron Hockey Association, Inc., unless all of the funds so raised are placed in the local Association treasury

Following discussion it was determined that funds from the pizza nights and any other functions will be placed in the common treasury.   

3.      Building and Grounds:  Isaacson reported that a ladder is being constructed for the

crow’s nest.  He is working on replacing shower heads in the locker room and venting heat into the office.  New wall signs are being made and will be put up when ready.  Request made to have the rink perimeter and player boxes cleaned before too much debris is tracked onto the ice.  McCloud stated that she will coordinate the cleaning task.  

  1. Director Report: Team reports were given by directors present. A brief director meeting will follow tonight’s board meeting.  Bantam team requested having Wednesday AM practice.  Coordinator directed by Hitchcock to contact Davidson/Hughes for approval. 
  2. Teddy Bear Toss:  November 20, 2004 vs. Brookings.  Hitchcock reported that he has contacted Brookings regarding this event.  Pat Winegar requested that bears be given to 153rd unit in Iraq.  No opposition.  Winegar to coordinate.
  3. Cheerleaders:  Hitchcock reported that Rebecca Rogers has agreed to coordinate cheerleaders. 
  4. Tournament policy review: Hitchcock discussed the guidelines approved last season regarding tournament fees and amount paid by HHA for each level.  Following much discussion Lydia McCloud motioned for HHA to pay for one out of town tournament per level (within previously established guidelines).  A. Duxbury second.  Motion carried.

Teams wishing to participate in more than one out of town tournament must request Board approval before registering.

  1. Disclosure Statements:  Bragg reported that coaches will be the only ones required to complete.
  2. Bantam to JV/Varsity Rule Review:  Hitchcock reviewed HHA Bylaws regarding transferring of players.  Players will register @ Bantam level.  Varsity coach determines who will transfer and contacts parents.  Board approves the transfer request following parent approval.   HHA Board will not meet until after the 04-05 season transfer request  needs approval, Hithcock requested the transfer issue for this season be approved by Executive Board.  G Hughes motioned to approve the Executive Board review/approve the transfer request for this season.  C. Winegar second. Motion carried.
  3. Practice Schedule:  Has been distributed.
  4. Schedule Update:  G. Hughes reported that final changes are still being processed.  Final schedule will be available mid-November.
  5. Thanksgiving Tournament:  Hitchcock reported that teams are confirmed.  Schedule is being coordinated.  He suggested having the Canadian team participate in the Parade of Lights with HHA.  Lydia McCloud volunteered to coordinate the Parade of Lights entry.
  6. Hall of Fame 2004:  Hithcock reported that Dr. P. Hohm, Charlie Miner and Scott Klinkel will be inducted at event scheduled at Huron Country Club 10/29/04. 
  7. Team Pictures:  Winegar reported that Landstroms will take pictures on 11/15 & 11/16.  G. Hughes reported that LifeTouch (school pictures) is interested in bidding next year. 
  8. Program Ads:  Following discussion, it was decided to send out letters and invoices to businesses who participated last year. 

 

Information Dates:

Hall of Fame Banquet – 10/29/04 6:00 p.m. Huron Country Club

Alumni Game – 10/30/04 6:00 p.m. Bergman Arena

 

September 21, 2004

Meeting Called to order by Mike Hughes

  1. August minutes: Correction – Wreath pick-up dates are 11/16 & 11/17.  Motion to approve minutes with correction by Bragg. Schutt second. Motion carried.
  2. Finance Report:  D. Duxbury reviewed financial report through August 2004.   Cash balance as of 8/31/04 is $19,660.24. G.Hughes motioned to approve treasurer report pending Tom Hitchcock review.  Hoscheid second. Motion carried.
  3. Special Projects:  Discussion was held regarding program ads and advertising. Suggestion made to find sponsors for games and radio advertising.  Rudd volunteered to prepare a proposal for potential sponsors.

G. Hughes reported that a ham and bacon fundraiser is available for anyone interested. Vicky Davis is the contact.  No action taken on the meat fundraiser.

Discussion was held on HHA hosting pizza night fundraisers at Godfathers and Pizza Ranch.  Decision to participate at both places approved.  Rudd will contact managers for dates and times.

4.      Building and Grounds:  No report. Bragg requested that stairs be built to the crow’s nest

as discussed at the end of last season. Suggestion made to determine costs and proposed

plan for approval next meeting.

  1. Director Report: Team reports were given by directors present. Team meetings scheduled for first week in October as reported in the newsletter.
  2. Cleaning schedule:  Suggestion made to assign cleaning duties per level and to complete assigned cleaning before or after team meetings.  M. Hughes will leave the cleaning assignment sheets in the Board Room for directors.
  3. Schedule Update:  G. Hughes reported that work continues to finalize the schedule.  Bruce Palmer requested that directors contact him as soon as tournament dates are set so he can schedule referees. 
  4. Team Pictures:  Connie Winegar will contact Landstroms regarding team pictures.
  5. Ice Preparation:  Ice will be put in 10/9/04.
  6. Equipment:  M. Sterrett reported that a request was made for synthetic ice.  Cost is approximately $1450.00.  Following discussion the request was tabled.
  7. Hall of Fame 2004:  Nominations are complete, ballots will be counted 9/25/04. Induction ceremony October 29, 2004 Huron Country Club.
  8. Budget Approval:  D. Duxbury presented the proposed budget for 04-05. Following discussion a motion to approve the budget pending Tom Hitchcock review was made by G. Hughes. Second by R. Hoscheid. Motion Carried
  9. Coaches Selection Committee:  M. Hughes reported that committee continues to work through applicants.  Announcement will be made soon.

 

 

August 17, 2004

Meeting Called to order by Tom Hitchcock

  1. July minutes: Motion to approve minutes by M. Hughes. Winegar second. Motion carried.
  2. Finance Report:  C. Winegar reviewed financial report through July 2004.   Cash balance as of 7/31/04 is $19,127.30.  Isaacson motioned to approve treasurer report.  Thorsness second. Motion carried.
  3. Special Projects:  Schutt reported that wreath sales will begin registration night.  Wreathes will be delivered and ready for pick-up on 11/23/04 and 11/24/04.  Schutt updated group on the flower bulb fundraiser discussed at July meeting.  There is no minimum order or shipping costs.  Discussion followed.  No further action. 

Jodi Sterrett will check on candle sales.

  1. Feedbox Coordinator:  Hitchcock reported that Della Davidson has volunteered to coordinate supply procurement for feedbox during ‘04-05 season.  A feedbox coordinator is still needed.  Team coordinators were encouraged to find a team feedbox coordinator to schedule workers.  

5.      Building and Grounds:  Isaacson reported that advertising signs have been removed due

to discontinued participation from sponsors.  One dasher board has been taken in for

repair.

  1. Coordinators: Hitchcock reported that the following volunteers have accepted team director positions:

Varsity: Robin Hoscheid

JV: Jodi Sterrett

Girls: Cathy Goethel, Della Davidson

Bantam: Lydia McCloud

PeeWee B: Amy Duxbury

PeeWee C: Cindy Faeth

Squirt B: Connie Winegar, Angie Hebbert

Mini-Mite: Michelle Chase

Mite: Open

  1. Hockey Camp:  Davidson reported that 106 players participated in the camp.  Camp financials are not available yet as all bills haven’t been paid.  Feedback has been positive.  Coaches have confirmed their participation for next year. Davidson thanked all the volunteers who helped in putting together a successful first year experience.
  2. Thanksgiving Tournament:  Hitchcock reported that he is in contact with Omaha and Kearney to participate.  Osseo-Maple Grove and Winnipeg Canada previously confirmed participation.
  3. Hall of Fame:  Hitchcock reported that committee will meet 9/4/04 to nominate candidates for this year Hall of Fame scheduled 10/29 & 10/30.  Alumni game scheduled for Saturday night.  Country Club is reserved for banquet.
  4. Association Handbook review:  Winegar gave committee report and presented the following recommendations:

Volunteer Fee:  $120 per family, work 8 times, coordinators exempt from fee

Fundraiser Fee: $250 per family regardless of number of participants

Additional Fundraisers be held after wreath sales

Admission Fees:  offer senior citizen/grandparent pass

Winegar motioned to change the volunteer fee as listed:

$120 per family, credit @ $15 each time worked, following positions exempt from fee:

Board Members

Team Director

Team Feedbox Coordinator

Coach

Zamboni operators

G. Hughes second. Motion Carried

M. Hughes motioned to raise all admission fees by $1 for ’04-05 season. Offer grandparent/senior pass for $15 single/$30 couple. Winegar second. Motion carried.

A. Duxbury motioned to change fundraiser fees to $250 per family regardless of number of players and all fundraiser fees due by 12/31/04 for the ’04-05 season. Winegar second. Motion carried.

Motion by Rudd to approve registration payment fee schedule of one-third due at registration, one-third due before first practice and one-third due before first game. Winegar second. Motion carried.

G. Hughes motioned to approve NSF policy statement:  A returned check (NSF) from any association member(s) will justify the family status be changed to cash only for one year.  Hoscheid second. Motion carried.

  1. Printing of Checks:  Hitchcock reported that association checks for bill pay will only be printed once during the week. 
  2. Final Budget:  Hithcock reported that final budget for 04-05 will be presented and approved during the September meeting.
  3. Golf Tournament:  Hitchcock reported event to be held 9/18/04 at Broadland Creek. 
  4. Registration Dates:  September 13 & 14, 6:30 – 8:00, Bergman Arena. Discussion followed on having parents/players sign the Code of Conduct that night.  Decision made to include the Code of Conduct with the other registration forms.  
  5. Theft/Vandalism:  Hithcock reported that HHA is not responsible for lost/stolen items.  Discussion followed on penalties for persons caught stealing/vandalizing property. G. Hughes made a motion to approve policy statement that HHA is not responsible for lost/stolen equipment.  Davidson second. Motion carried. M. Hughes motioned to approve adding a policy statement that will not allow a skater to skate for one year if caught stealing or destroying property or equipment.  A. Duxbury second. Motion carried.  The vandalism/theft statement will be added to the Code of Conduct.  The Memo of Understanding signed by all families will include receipt and signature of the Code of Conduct.
  6. Newsletter:  All approved changes will be included in the next newsletter to be mailed prior to registration.
  7. Coaches Selection Committee:  M. Hughes reported that committee will meet Wednesday night.

 

 

June 15, 2004

Meeting Called to order by Tom Hitchcock

  1. March minutes: Motion to approve minutes by M. Hughes . Winegar second. Motion carried.
  2. Finance Report:  C. Winegar reviewed financial report through May 2004.   Cash balance as of 5/31/04 is $25289.56.  Faeth motion to accept finance report. Isaacson second. Motion carried.
  3. Buildings & Grounds:  Isaacson reported that the shooting range will be extended. 
  4. Feedbox Coordinator:  Hitchcock reported that volunteers are needed to coordinate feedbox activities for the upcoming season.

5.      Sign Rental Invoices:  Hitchcock reported that invoices will be sent out the week of June

21, 2004

  1. Thanksgiving Tournament: Hitchcock reported that several teams have expressed interest in participating.  Information to be reported as details confirmed. 
  2. State Youth Varsity Tournament:  To be held in Aberdeen second weekend in March.  Simonyak will contact hotel to reserve a block of rooms.
  3. Registration Dates for 04-05 Season:  Tentative dates set Sept. 13 and 14.  Discussion followed regarding all registration fees paid prior to games starting.  Recommendation to have a sub-committee discuss all fees billed, registration process and handbook review.  Winegar will chair and contact others to participate.  Suggestion to post registration forms on web site.
  4. Budget:  August Agenda
  5. Fundraisers:  Golf – Hitchcock reported that several people are interested in participating.  Rummage Sale – recommended not having this year.
  6. Dakota Hockey Camp:  Davidson reported that approximately 65 registrations have been received. 
  7. State Board Meeting:  Hithcock reported that John Jackson has been elected Treasurer and Tom Hithcock has been elected Vice President.  Hithcock also reported on the discussion held regarding 3 game vs. 2 game League for Girls/JV/Varsity

 

April 20, 2004

Meeting Called to order by Tom Hitchcock

1.      2003 Annual minutes: Motion to approve minutes by Bragg . Schutt second. Motion carried.

2.      Finance Report:  D. Duxbury reviewed financial report through March 2004.   Cash balance as of 3/31/04 is $29091.87.  Hughes motion to accept finance report. Isaacson second. Motion carried.

3.      President Report:  Hitchcock gave the season success report:

·        Installation of dehumidifier

·        Installation of sound system. 

·        First Hall of Fame inductees. 

·        Team/player season highlights

Hitchcock reported that a committee of association members will meet over the summer to review fees/ association activities.  His goal for the group is to insure association satisfaction with current practice. Winegar agreed to chair steering committee for membership fees.

State Board meeting attendees include Hitchcock, Hughes and D. Duxbury.

Coaches committee include Quam, Davidson, Miner, Hughes, Hunter, Bales

4.      Nominating Committee:  Presented following candidates for open positions:

Building and Grounds:  Kevin Isaacson

Finance:  Doug Duxbury

Public Relations: Mike Rudd

Bragg motion to accept nominees.  Winegar second. Motion carried.

5.      Proposal for Summer Ice:  Davidson proposed putting in summer ice in order to host a camp.  Canadian coaches are available first week of August.  Davidson expects to at least break even the first year.  He requested $500 to begin process.  Schutt motion to approve $500 and summer ice for camp.  Winegar second. Motion carried.

6.      Proposal for lower level player development:  Varsity coaches, Dan Quam, Mike Hunter and Charlie Miner reported on the need for structured player development in the lower levels.  Following discussion it was recommended that Varsity Level coaches will assist/oversee lower level practices.  In addition, the Board recommended Squirt Intramurals and open ice on Wednesdays to allow “practice” time for players. Resolution:  Coaches committee reports to Huron Hockey Association Board of Directors who oversee coaches/players at all levels.  Motion by Hitchcock to approve resolution.  Motion carried.

7.      Bylaws:  Presented for ratification were the changes to the bylaws from the 2003 annual meeting.

8.      May Meeting:  Following discussion, Hughes motioned to not meet in May.  Winegar second. Motion carried. 

 

 

March 16, 2004

       

Meeting Called to order by Tom Hitchcock

1.      February minutes: Motion to approve minutes by M. Hughes . Isaacson second. Motion carried.

2.      Finance Report:  D. Duxbury reviewed financial report through February 2004.   Cash balance as of 2/29/04 is $32,816.27.  Bragg motion to accept finance report. G. Hughes second. Motion carried.

3.      Buildings & Grounds:  Isaacson reported that plans are being developed to build a staircase to the crow's nest for use next season. 

4.      Coordinator Reports:  Heard season updates from Squirt, JV, Ladies and Varsity.

5.      Annual Banquet:  Hitchcock reported that banquet is scheduled for April 1, 2004 in the National Guard Armory at 6:00 p.m.  The association annual meeting will be held April 20, 2004 at Bergman Arena rather than included with the annual banquet.  Coordinators will be receiving the potluck assignment within the next week. Heather Richmond coordinating banquet plans.  Friends of Hockey Award will be presented as well as player/team awards.

6.      Ice Scheduler 04-05:  Hitchcock reported that Brian Davidson has agreed to coordinate the ice time schedule for next season.

7.      State Board Meeting:  Scheduled for April 23, 2004.  Discussion was held on the following items Hitchcock will propose for state meeting agenda:

Rules pertaining to team make-up:  Proposal recommends that towns with multiple league teams be divided by player birth date to prevent "stacked" teams.

League Season Pass:  Proposal recommends a season pass to be used state-wide at league games for PeeWee level and above.  Each association would sell and retain any profit.

Family Friendly Schedule:  Proposal recommends scheduling for all levels at same town i.e. Brookings vs. Huron at Brookings, all Huron levels will compete in Brookings on said weekend rather than teams traveling different directions. 

8.      Annual Meeting:  April 20, 2004 7:00 p.m. - Bergman Arena.  Secretary report, Financial report and Election of Board members for Building and Grounds, Finance and Public Relations.

9.      Tournament Retreat: Hitchcock requested all coordinators submit the dates for their 04-05 tournament to him by end of March. 

10.  Park and Recreation Facility Extension:  Hitchcock, M. Wever, M. Hughes and Bruce Bergman are meeting with city officials to explore options for extension. 

 

February 17, 2004   

Meeting Called to order by Tom Hitchcock

1.      January 20 minutes: Motion to approve minutes by M. Hughes. Winegar second. Motion carried. 

2.      Finance Report:  Winegar distributed financial statement through January 2004. Checking account balance as of January 2004 is $28,814.41.  Motion to approve report by Isaacson. Hoscheid second. Motion carried.

3.      Youth Pride Fundraiser:  Sales ended 2/5/04. Very little participation. 

4.      Building and Grounds:  Isaacson reported that new stools have been installed in the ladies restroom.  City of Huron will donate a stall door and sink.  Palmer requested to have lights on north end of arena checked for bulbs out. 

5.      Coordinator Report:  Heard season updates from Bantam, Peewee, Squirts and Mini Mites.     

Palmer indicated there is a need for more Level I referees.  Coordinators were asked to assist in recruiting referees. 

6.      SDAHA Select Program:  Registrations due 2/22/04.  Requires birth date during 1987-1991. 

7.      Tournament Retreat:  Hitchcock reported that several associations are interested in planning a 04-05 tournament schedule prior to the State Meeting.  Following discussion it was decided to request this tournament retreat be held the night/day before the State meeting.  Coordinators were asked to submit in writing to Tom tentative tournament dates for the 04-05 season. Hitchcock and G. Hughes will represent Huron at the planning meeting. 

8.      State Varsity Program Ads:  Following discussion it was decided that HHA will not actively participate in this venture, however, anyone interested should contact Hitchcock before 2/29/04 .

9.      Park & Recreation Facility Extension:  Hitchcock reported that Mayor Pearson is exploring the idea of building on to the front of Bergman arena to accommodate new handicap accessible restrooms.  Isaacson, M. Hughes, M. Wever and Bruce Bergman will be contacted to represent HHA if and when a committee is appointed by the Mayor to work on this expansion.

10.  Nominating Committee:  M. Hughes and A. Duxbury will contact potential recruits.  Open positions include Building/Grounds, Finance and Public Relations.  All other positions are two-year appointments and will continue through the 04-05 season.  Isaacson reported that he is interested in continuing as the Building/Grounds Coordinator.  All nominees will be presented and voted on at the annual meeting.

11.  Friends of Hockey:  Executive Board will select the award recipient(s) for 03-04.  Announcement will be made at the annual banquet.

12.  Annual Meeting:  Winegar reported tentative date is April 15, 2004.  Discussion followed regarding changing the annual meeting to an annual recognition program and holding the annual meeting portion at a later date.  Motion made by M. Hughes to hold the annual meeting separate from the annual banquet.  Winegar second. Motion carried. 

13.  Kelly Inn Request:  Hitchcock reported that Kelly Inn is requesting that persons interested in the block of rooms reserved by HHA for the Varsity State Tournament, call in as soon as possible and move the reservation to their own name and credit card. 

14.  Volunteer Credit Fees:  List presented of those families who have not met the season volunteer requirements.  Invoices will be at the end of February.   

 

January 20, 2004

 

Meeting Called to order by Tom Hitchcock

1.      November 18 minutes: Motion to approve minutes by Winegar. Duxbury second. Motion carried. 

2.      Finance Report:  Winegar distributed financial statement through December 2003.  Noted income from Fundraisers Candles: $6860.00, Wreaths: $23810.00.  Checking account balance as of December 2003 is $22,259.69.  Motion to approve report by M.Huges. Isaacson second. Motion carried.

3.      Youth Pride Fundraiser:  Mary Rudd will place ordering information in coordinator boxes.  Sales end 2/5/04. Delivery is 2/25/04. 

4.      Candle Sales:  Heather Richmond will begin candle sales again in February. 

5.      Building and Grounds:  Isaacson reported that new urinals have been installed in the men’s restroom.

6.      Donation Thanks:  Huron Hockey Association received a thank you from Hamline University for their donation to the program. 

7.      Coordinator Report:  Varsity planning senior recognition for February.  Ladies parent night was held last week.  Peewee C’s are welcome to attend game review on Monday nights after practice at 5:15.    

8.      Annual Meeting:  Heather Richmond volunteered to coordinate. Date to be determined.  M. Sterrett will order H letters.

9.      Kelly Inn Request:  State Varsity participants are encouraged to contact the Kelly Inn at 224-4140 by 2/12/04 to confirm their own reservation in the block held by the Huron Hockey Association.  Hoscheid will call and email the varsity participants with this information.

10.  Office Hours:  Effective immediately, Witte will work on Wednesday evenings and Saturday.

11.  Volunteer Credit :  Information reviewed at meeting.  Following review, it was decided that not all the log sheets had been received in the office.  Witte will email coordinators to turn in any volunteer information and revise the document.  Coordinators will remind people about the Volunteer fee when calling for workers.

12.  1099-Misc, W-2 and Tax Return:  All will be completed by 1/31/04.

13.  Disclosure Statement:  HHA was the only association to correctly complete the forms and turn in on time.  Thanks to Dale Bragg, Risk Manager.

14.  Zamboni Operators:  M. Hughes reported that several more people are needed to assist with the zamboni duties.  Anyone interested should contact Mike Hughes. 

15.  Request for stairway:  Suggestion made to build a stairway to the crows nest.    No action taken.

16.  Equipment Donation:  Bump Anshutz requested to accept equipment donation.  The equipment will not fit in the workout room.  Following discussion it was decided to refer this request to the coaches at their next meeting.

17.  Gate Fees:  Brian Davidson reported that Aberdeen charged a flat fee gate charge of $5 per person.  Following discussion it was decided to refer this discussion to the State Board for review.  Several suggestions were made including a mandated cap by the state or a state game pass to be used at any arena.

18.  Completed projects include: Dehumidifier, Sound system and Alumni weekend.  Thanks to everyone for contributing to these projects.