HURON HOCKEY ASSOCIATION BOARD MEETING

2009 - Jan - Feb - Mar - Apr - May - June - July - Aug - Sep - Oct - Nov - Dec

HURON HOCKEY ASSOCIATION BOARD MEETING

September 15, 2009

Secretary Report

Report from August 18, 2009 distributed. Approved as printed.

Treasurer Report

Financial reports ending July 31, 2009 and August 31, 2009 distributed. Cash balance at July 31 is $7007.36. Cash balance at end of FY09 (August 31, 2009) is $9083.88. Finance reports approved as printed. FY10 budget presented for discussion. Budget approved as printed.

Other Business

Solem reported that approximately 600 gun raffle tickets have been distributed for selling.
Miller reported that new keys (due to change of lock) for the front door are available for coaches, coordinators and others as appropriate. A fifty dollar deposit and completion of key agreement form is required prior to receiving key.
Nicotine testing - Executive Board recommends continuing with current PUCK guidelines and not add nicotine testing. Following discussion Board approved recommendation.
Bids will be requested for feedbox beverages from both Pepsi and Coke.
Bids will be requested for team and individual photos – to be reviewed next meeting.
It was suggested to paint the front of the bleachers under the seating boards. No decision was reached.
State Hockey meeting will be held 10/3/09 in Watertown.
Ruedebusch reported that State schedule is in development.
Board approved placing classified ads in Plainsman to promote both wreath and gun raffle sales.
Ice painting will take place on 9/26/09. Lots of volunteers are needed – report at 8:30 a.m.
Executive Board recommends not selling energy drinks in the feedbox. Following discussion Board approved recommendation.
JV coordinator requested $600 for tournament registration fee in Grand Forks Jan 29-31. Cost is $50 over the budgeted amount. JV coordinator requested permission to sell 50/50 frisbees to cover the $50. Board approved request of $600 registration fee and selling of 50/50 frisbees for the JV team.
JV coordinator requested permission for JV to attend JV Jamboree in Watertown. No registration fees due. Board approved request.
Board approved $100 to be spent on candy for the upcoming parade.
Postcards will be sent to HHA members inviting them to open house to be held on 10/11/09 at 6:30.
Equipment room is out of the small hockey bags for mites/mini-mites. Solem volunteered to find out cost to purchase 10-15 new bags and report next meeting.
Pietz requested approval of the following coaching appointments:

Matt Ruedebusch, Mike Hunter – JV/Varsity Asst; Brian Davidson, Alex Sorben – Bantam; Jim Bergman, Doug Solem – PeeWee; Jim Tschetter , Charlie Miner, Lauren Miner – Girls; Dan Moon, Bump Anshutz – Squirt; Tom Glaner – Mites/Mini-Mites. Board approved all coaches as listed.

Pietz requested permission to select 5-6 varsity skaters to assist at practice with the younger skaters. A clinic will be held for interested skaters, applications/interviews received and names submitted to Board for approval. Board approved request.
Discussion was held on the selection of team captains. Board requested input from Head Coaches as to how selection process will take place.

August 18, 2009

Secretary Report

Report from July 21, 2009 distributed. Approved as printed.

Treasurer Report

Financial report ending July 31, 2009 – Checking account balance $5051.97. Savings account balance $1955.39 Total cash available $7007.36. Finance report approved. McKee reported FY10 budget to be presented next meeting.

Other Business

Pietz updated group on coach recruiting activities. Proposed coaching candidates will be presented for Board approval during the September meeting with the exception of Dave Peterson, Varsity Boys Head Coach who was approved during the July meeting. CLOSED
Peterson reported that Varsity Boys team voted no on purchasing and wearing new white jerseys. Peterson reported that All Stars will wear the current white jerseys when HHA plays Yankton. CLOSED
It was suggested and approved to set up tables for selling/donating used hockey equipment to HHA members during registration. Families will be notified via email to bring any items for sale or donation to Bergman on registration nights. CLOSED
HHA will host an open house on October 11, 2009 from 6:30 – 8:00 p.m. Rene Miller will coordinate. CLOSED
HHA will participate in HHS Homecoming parade. A sign up sheet will be posted during registration. CLOSED
McKee has contacted Pepsi to negotiate beverage contract for 09-10 season. OPEN
Following discussion it was recommended and approved to raise the volunteer credit fee from $15 to $25 effective 09-10 season. CLOSED
Bergman provided an update on equipment/building repairs to be completed prior to season. Bergman requested that HHA pay for installation of a hi-save pump. The pump costs $5000 which Bergman will donate to HHA providing that HHA pays for installation. Request approved. CLOSED
Peterson distributed a gun list for the proposed gun raffle. McKee, Solem and Peterson will coordinate raffle ticket fundraiser. Solem will request a raffle permit from City of Huron during the next commissioner meeting. It was approved to sell 1500 tickets at a cost of $40 per ticket. Number ed tickets will be stapled in books of 5 tickets per book and will be available during registration. Fundraising credit of $10 per ticket will be given for each ticket sold. CLOSED
It was suggested to purchase jerseys on a rotating schedule to help spread the replacement costs over each year rather than purchase several at one time. Discussion will continue next meeting. OPEN
It was recommended to host intramural play for JV/Varsity Bantams, PeeWees and Girls 3 nights per week beginning 10/5/09 and ending when season practice begins. Following discussion, it was approved to host intramural play for a cost of $25 if paid at registration night or participants can pay $10 per each night they play. It was also approved to host a pre-season mini, mite and squirt camp October 12-22 at a cost of $50 per skater. It was noted that ALL participating skaters in either program must be registered with USAHOCKEY in order to skate. CLOSED
Discussion was held on changing the PUCK program to include testing for nicotine. Peterson will contact current vendor for pricing to include nicotine stick in current test kit.
Peterson and Moon will evaluate practice jerseys available at a reduced cost through PB Sports and report findings at next meeting. OPEN
Registration will be held on 9/14 & 9/15 from 7:00 – 8:30 p.m. Squirt, Mite and mini-mites will check out equipment those nights. Dan Moon will assist in the equipment room for the 09-10 season.
Moon reported that a parent meeting will be held for Squirt, Mite and mini mites during the pre-season camp.
It was suggested that while parents are waiting during mite, minis and squirt practice they can be taught the volunteer positions at HHA i.e. sound, penalty box, ticket booth etc. CLOSED

June 23, 2009

Secretary Report

Report from May 19, 2009 distributed. Approved as printed.

Treasurer Report

Financial report ending May 31, 2009 distributed. Cash balance at end of period $6476.60. Finance report approved as printed. It was noted that Jeff Miller and Steve Small will contact two A/R (sign) accounts due. McKee and Rotert will meet with Pepsi regarding contract terms.

Other Business

Coach Selection Committee (D. Solem, D. Pietz and M. Hughes recommend hiring Dave Peterson as the boys arsity coach for the 09-10 season. Board approved selection. Pietz reported that recommendations for the remaining open positions will be presented at the July Board meeting. OPEN/Pietz/Coach Selection Committee
Pietz requested permission to register the following coaches for the Level IV Coaching Clinic in SF August 6-8: Knouse, Peterson, Pietz and Ruedebusch at a cost of $275 per coach plus HHA pays for room(s). Pietz stated that SDAHA will reimburse HHA for the registration fees. Request approved. It was noted that Pietz will contact Hitchcock to verify the amount SDAHA will contribute to registration fees. OPEN/PIETZ
Duxbury reported that to date approximately 27 players are registered for summer camp. Discussion was held on the past expenses/income as related to camp (budget distributed). It was recommended to email HHA members asking for those who are planning to participate but have not registered email HHA on or before 7/1/09 in an attempt to determine the number of participants expected. HHA’s Executive Board will determine whether to cancel or continue with summer camp based on the responses received. It is estimated that at least 100 participants are necessary to pay for the cost of operating summer camp. OPEN/Executive Board
Steve Small reported vendor interest in supplying energy drinks. It was recommended to obtain bids from interested vendor as well as Coke and Pepsi. OPEN/McKee/Small
Miller reported that Klock is willing to coordinate changing key locks at the rink. Following discussion it was suggested that a $50 deposit will be collected from anyone obtaining a key to the rink. Funds will be held until key is returned. Discussion followed. It was approved that Solem will prepare documentation related to key “checkout” for continued discussion/approval at July meeting. OPEN/Solem
It was approved that in exchange for coordinating feedbox, Hook family will receive credit for summer camp registration, 09-10 season registration and volunteer credit fees. CLOSED
Discussion was held on the need to add personnel in the equipment room and implement standard hours of operation. No recommendations for action. OPEN/Executive Board
New SDAHA Referee in Chief, Doug Sorenson appointed to position.
09-10 Season coordinators appointed: Amy Duxbury, Boys Varsity; Lori St. Aubin, Boys JV

May 19, 2009

Others present: Rene Miller, Hally Witte, Executive Assistant.

Secretary Report

Report from March 17, 2009 distributed. Approved as printed .

Treasurer Report

Financial report ending April 30, 2009 distributed. Cash balance at end of period $8,040.91. A financial summary of the Tronnes Memorial account was distributed and reviewed. Tronnes account balance as of April 30, 2009 – $385.02 It was noted that feedbox candy was sold to Huron Little League and Huron Soccer, funds have not been received. Witte will follow-up with Lori Hook. Finance report approved as printed.

Other Business

Pietz requested permission to purchase resource videos from USA Hockey for coaching staff. Cost of videos is approximately $89. Request approved.

Pietz requested that HHA pay room expense approximately $88/night for coaches to attend level IV clinic. SDAHA pays $275 registration fee.

Pietz reported receiving 1 application for the Boys Varsity coaching position. Advertising/recruitment will continue.

Isaacson reported assisting Bergman with building and zamboni repairs. Additional volunteers are needed to complete other projects.

Miller reported that Tschetter family is willing to mow the west lot in exchange for reduction of HHA fees. Following discussion it was approved to waive Tschetter family 09-10 volunteer fees in exchange for mowing services. It was noted that if weather constitutes more mowing than expected, additional negotiation for reduction of HHA fees for Tschetter family will be considered.

Sterrett reported that an HHA family is requesting to purchase goalie blocker, gloves and chest pad used by skaters. Following discussion, it was approved that family can purchase equipment for $825. Sterrett will contact family to confirm sale or return of HHA equipment. It was noted that HHA policy requires goalies/parents to sign a purchase/rental agreement prior to receiving any HHA equipment. Sterrett reported that agreements have not been signed by any of the current goalies. Executive Committee will review the goalie agreement and make recommendation. It was approved that Sterrett order necessary goalie equipment for 09-10 season as needed (approved due to length of time it takes for orders to be received) but no equipment will be released to players until rental/purchase process is reviewed and established.

Miller provided information from State meeting held in April.

SF has requested permission to participate in the Midwest League.

Cell phones will not be allowed in locker rooms due to privacy concerns.

No change was made in the age groups. SD will continue with the same age brackets as in previous years.

State will host jamboree weekend at the PeeWee and Bantam level.

Doug Pietz is serving as the State ACE Director.

It was noted that Comfort Inn of Rapid City sent a rebate of $390 to HHA for rooms booked by HHA and utilized by teams during past season.

Dakota Hockey Experience to be held in July – information on HHA website. Doug Duxbury and Mike Wever coordinating.

Discussion was held on the need to establish a rink key management system. Executive Board will consider and make recommendation.

April 22, 2008

Meeting called to order by President, Doug Duxbury

1. 2007 Annual minutes: Ruedebusch motioned to accept minutes as printed. Isaacson second. Motion carried.

2. Finance Report: Rotert reviewed financial report through March 31, 2008. Cash balance as of 3/31/08 is $16,256.66. Isaacson motioned to accept report as distributed. Anshutz second. Motion carried.

3. Other Reports

Building and ground update provided by Isaacson, Bergman and Duxbury.
Bergman looking for summer helpers to complete cleaning and scheduled projects.
Jeff Miller initiated discussion on development of former Casey’s property.
Annual Banquet to be held at Crossroads. It was decided that ALL team/players will be introduced during the banquet.
Bennett initiated discussion on “lettering” requirements. Following discussion it was approved to update the bylaws to state that JV/Varsity and Girls JV/Varsity players who are freshman and above at Huron High School or registered in any local public school, will be eligible for an “H” at the end of the season, if that player participated that full league season.
Executive Committee, Dave Peterson and Bump Anshutz interviewed applicants for the varsity coach position. Brett Warren was offered and accepted the position of head Varsity Coach. Warren requested and received approval to recommend 2 assistant coaches to the Executive Board for approval.
Executive Committee will interview candidates for the Coaching Director position.
State Meeting report given by Jeff Miller and Stephanie Bennett. It was noted that the State Hockey Board of Directors applauds HHA for reducing the number of penalties during the 07-08 season.
Dave Peterson asked for a donation of $300 to help pay for goals he needs for a LaCrosse league he has started. To date 22 kids are registered. Anshutz motioned to donate $300 to Huron LaCrosse league. Bennett second. Motion carried.

March 17, 2009

Secretary Report

Report from February 17, 2009 distributed. Approved as printed .

Treasurer Report

Financial report ending February 28, 2009 distributed. Cash balance at end of period $10438.30. Rotert reported depositing approximately $25,000 from State Tournament weekend. Following expenses, Rotert expects revenues to be approximately $15,000. Electrical wiring cost was $2415.23 - HHA will pay $1500 with remainder to be paid by City of Huron. Feedbox will return Pepsi products next week. Arrangements have been made to sell the remaining feedbox candy. Rotert reported that a meeting is scheduled with HHA and the County Commissioners to ask for forgiveness of the tax assessment for 2008 on the west lot. Finance report approved as printed.

Other Business

Rotert reported that $694.00 was raised through Frisbee toss, silent auction and donation buckets during the State Tournament for Mike Hunter (former HHA Boys Coach) to help with medical expenses related to care of his ill baby.

Pietz reported that off-season programs for players are being developed. Pietz discussed importance of having training materials on hand for coaches. Coaching bonus payments per coaching agreements will be paid end of March.

It was reported that the 40-year video shown during State Tournament is available via link on the website.

It was approved to thank Millenium Sound Productions for their assistance during the State Tournament by waiving registration and fundraising fees for Mike Dramstad’s family for the 2009-2010 season.

SD Select schedule distributed. Bergman will host tryouts 3/27 – 3/29. Ice rental will be $1000.

Duxbury will appoint a nominating committee to prepare a list of candidates to fill the positions of Vice President, Secretary and Treasurer. Voting will take place at the annual meeting to be held April 21, 2009.

Lori St. Aubin and Amy Duxbury will coordinate the annual banquet. It was decided to use Bergman Arena for the event tentatively planned for April 5, 2009 at 5:00 p.m. Tables and chairs will be brought in. Coordinators will contact their team members to provide food for the potluck. HHA will provide sandwiches and drinks.

Dakota Hockey Experience will be held end of July. Doug Duxbury and Mike Wever will coordinate. Kevin Hartzell of SF Stampede will coach.

Bruce Bergman requested help with summer projects. Kevin Isaacson will coordinate workers and contact Bergman.

February 17 , 2009

Secretary Report

Report from January 20, 2009 distributed. Approved as printed.

Treasurer Report

Financial report ending January 31, 2009 distributed. Cash balance at end of period $11,969.45. Finance report approved as printed.

Other Business

Rotert reported that $2722.20 was raised for Paul Remund by Varsity team through pre-selling game tickets and 50/50. Paul is HHS senior class president who is hospitalized. Rotert discussed the open A/R balances. It was decided that Duxbury, Rotert and Miller will contact those HHA families with amounts due over $100 to make payment or set up a payment schedule to avoid their player being excluded from tournament participation.
Pietz updated group on change in practice schedule times as some teams have or will end their season soon. Piez reported development of a coach evaluation form to assist in providing feedback to both the Board and Coaching staff on what went will this season and what may be improved upon. Coaches will also be asked to complete a self-evaluation form.
Mike Dramstad on behalf of the State Boys Varsity Planning Committee requested permission to re-route power outlets and increase the availability of circuits prior to State Tournament. Dramstad guessed the cost to be $1000 - $1500. Following discussion, the Board approved that Dramstad can obtain an estimate for the project, notify Executive Board of the estimate amount to obtain permission to proceed with project. Kevin Issacson will assist Dramstad with obtaining bid and project coordination.
Team reports were heard.
Issacson updated group on maintenance projects completed including handrails and stair step grids.
Bruce Palmer requested that referee room be tied into the scoreboard as refs have no way to know when period breaks are ending.
Board approved using SDAHA’s recommended pricing structure for State Tournament weekend. It was also approved that HHA members working at least 3 shifts during the weekend will be given the opportunity to purchase a weekend pass at half price.
Duxbury will contact LaRon Klock about placing a baby changing station in the rest room.
Pietz discussed possible fundraiser – HHA could deliver 1000 catalogs for Farmer’s Cashway for an amount to be determined.

January 20, 2009

Secretary Report

Report from December 16, 2008 distributed. Approved as printed .

Treasurer Report

Financial report ending December 31, 2008 distributed. Cash balance at end of period $19,597.31. Rotert noted transfer of funds from gate income to Rooster Cup income. Finance report approved as printed.

Other Business

Issacson updated group on work completed in Varsity Boys locker room. Discussion was held on projects to be completed prior to State Tournament. Duxbury stated that additional glass will be ordered to have on hand during tournament.

Team updates were provided by Bantam, JV/Varsity Boys and Girls, Squirt and Mite teams.

Duxbury reported meeting with LaRon Klock City of Huron Parks and Recreation Director to determine status of current agreement with City of Huron and HHA. It was determined that the 10-year liability agreement has passed and the agreement was removed from books. Duxbury noted that an addition to the original agreement concerning the former Casey’s property is under review by city attorney.

Rotert reported that HHA paid $2300 from HHA budget to fund the shortfall of the Tronnes Memorial Scholarship program. Duxbury noted that Mike Hughes is seeking funding from other sources. Following discussion HHA Board recommends changing the pay out of scholarship funds to match the amount of funds brought in to the account i.e. $1000 in account – $1000 paid out. Duxbury will notify Hitchcock, Hughes and Tronnes family of HHA Board recommendation.

Duxbury requested that anyone interested in serving on the Nominating Committee please notify him immediately. Association email request will be sent.

Anshutz updated group on State Tournament activities. It was noted that tournament will not be televised.

McKee suggested hosting a sponsor night similar to business after hours.

It was suggested to host a pond hockey tournament.