2003 - Jan - Feb - Mar - Apr - May - June - July - Aug - Sep - Oct - Nov - Dec
HURON HOCKEY ASSOCIATION BOARD MEETING
November 18, 2003
Meeting Called to order by Tom Hitchcock
1. October 21 /November 2 minutes: Motion to approve minutes by Hughes. Simonyak second. Motion carried. A change in registration fees for Huff and Puff players has been agreed upon between players and Hitchcock. Huff and Puff players will pay $125 for registration. $25 for USA hockey fees due and $100 to association for ice time.
2. Finance Report: Hitchcock distributed financial statement through October 2003. $1000 contribution received. Program ad income expected to be approximately $8,000. Hitchcock will contact Community First to transfer the remaining loan amount to the operating account to cover payment of dehumidifier unit recently delivered. Check in the amount of $32020.90 was approved for payment to Munters Commercial Dehumidification. Cash balance as of 10/31/2003 is $11,930.46. Rudd motion to accept finance report. Bragg second. Motion carried.
3. Wreath Order: Pick-up is 11/18/03 and 11/19/03 at Farmers Union building.
4. Candle Order: Pick-up is 11/21/03 at 1759 Simmons SE
5. Cookie Dough Order: Due 11/18/03 to coordinators or Susie Hitchcock.
6. Building & Grounds: Glass replaced in doorway. Feedbox glass came in as wrong size. Glass has been re-ordered with rush status in hopes of having installed before Thanksgiving tournament.
7. Coordinator Report: 4 Bantam players have transferred to JV/Varsity. Bantams will have one team of 16 players.
8. Rules Clinic: Following discussion it was decided to have Bruce Palmer conduct rules clinic this week on Wednesday and Thursday. Parents are encouraged to attend.
9. SDAHA Publicity Director: Mike Rudd has been appointed to serve as the State Hockey Association publicity director.
10. Christen-Hohm Foundation: Application submitted by Hitchcock to assist in supporting the Thanksgiving tournament. $1,000 has been donated. HHA will receive in December.
11. KSFY Sportsmanship Director: Charlotte McMahon has been appointed by Hitchcock to serve as Huron Hockey’s Sportsmanship Chairman. KSFY requests officials submit forms evaluating the FANS and PLAYERS from association games they work. Prior to the State Varsity Tournament, KSFY selects the winning association based on evaluations received.
12. Teddy Bear Toss: Scheduled for last Varsity game of Thanksgiving tournament against Watertown. Bears are donated to Salvation Army – Angel Tree of Huron and Watertown. Watertown fans will be prepared as they have been in contact with HHA and will split the donations. Lilycrest has donated 2 bears for the toss which will be given to Salvation Army during the basket program.
13. Disclosure Statements: Approximately 20 people still need to complete forms by 12/10/03. Bragg is working to get these completed. Those not in compliance will not be allowed on the ice.
14. League Schedule: Complete schedule distributed. No further changes will be made without the approval of Dave Tronnes, State President.
15. Alumni Game: Committee meeting to finalize event. Hall of Fame inductee announcement expected soon.
16. Dehumidifier: Electrical work completed this week. Burnisons are scheduled to complete duct work. Hughes has been in contact with Munters to confirm start-up schedule. Every effort is being made to have unit up and running prior to Thanksgiving tournament.
17. Programs: Rudd, Duxbury, Hitchcock will meet Thursday to finalize ad layouts and take to Creative Printing.
18. Posters: Will be printed end of this week.
19. Pocket schedules: Same as in years past. Will be available soon.
20. Sound System: Installation complete. Dramstad tweaking system this week. Suggestion made to have tape recorded message regarding zero tolerance policy to be played prior to each game. Rudd volunteered to create recorded message. Hitchcock will provide information.
21. Huff n Puff/JV Varsity: Following discussion, motion by Hughes to prohibit JV/Varsity players from attending Huff n Puff practice/games. Bragg second. Motion carried.
22. Annual Squirt Tournament: Joe Snyder requested permission to coordinate annual Squirt Tournament hosting approximately 12 teams. Traveling cup award. All in attendance supported this request.
Information Dates:
Thanksgiving Jr. Gold Tournament – Friday thru Sunday, Nov. 28-30
Next Executive Board Meeting – Monday 12/15/03 12:00 p.m. – Tailgate
Next Board Meeting – January 20, 2004.
Meeting Adjourned 8:15 p.m.
HURON HOCKEY ASSOCIATION BOARD MEETING
October 21, 2003
Meeting called to order by Tom Hitchcock.
Rule books and annual guides distributed.
11/15/04 rather than 11/15/03. Motion to approve minutes with correction made by M. Hughes, Bragg second. Motion carried.
Discussion was held regarding selling items at State Fair in September next year. No action was taken.
9. Credit Card – Hitchcock explained that current card is due for re-activation and currently is in Brian Davidson’s name. In the past, card has been used for hotel rooms for coaches and in emergency type situations. Hitchcock proposed continuing the card in Davidson’s name and appointment of Davidson to position as procurement coordinator. G. Hughes motioned to accept proposal. Winegar second. Motion carried.
10. Team Pictures – Witte reported that Mavity has been tentatively scheduled for the entire week of Oct. 27 – 31, 2003. Discussion was held on picture format. A vote of the Board members resulted in continuation of same format as past years. Coordinators will need to contact Mavity or Witte to schedule a time for their team/individual picture.
11. Rules Clinic – Palmer encouraged everyone to attend upcoming rules clinic. He stated that all parents are welcome to attend any of the team rule clinics.
12. Sound System Proposal – Mike Dramstad presented information regarding a new sound system for the arena. Proposal includes 6 speakers, computer, professional quality amplifier and other necessities. The reason for 6 speakers is to provide a more even sound across the arena. Utilizing more speakers will also prolong the life of all rather than run 2-4 at the max. Discussion followed regarding location of equipment, training for users and funding. Dramstad provided a small demonstration. Hitchcock guarantees funds from outside sources. Dramstad will coordinate project including training of end users. Motion by Rudd to approve sound system proposal. Winegar second. Motion carried.
13. Huff & Puff Registration – Non-coaches that play huff & puff will be required to pay $115 registration fee. All participants must register. Hitchcock motioned to approve registration fee. M. Hughes second. Motion carried.
14. Practice Schedule – G. Hughes distributed practice schedule and proposed league schedule. Changes due no later than 11/15/03. Score sheets need to be turned in as soon as possible after league games to allow for posting on state web page.
15. Coaches Meeting – M. Hughes reported that a coach meeting will be held Wednesday 10/22/03.
16. Alumni Game– Planning meeting scheduled for 7:00 p.m. 10/24/03. Game to be held on 12/27/03.
17. Dehumidifier – Expect arrival any day.
18. Goalie Clinic – Kyle Bozentko will be available during the Christmas break to work with the goalies.
19. Program Ads – Duxbury and Rudd are contacting potential customers. Approximately 29 out of 121 businesses have paid for their ad. Payments steadily coming in.
20. Bus Trips for Varsity – Foreman Charters from Miller will provide 47 seat bus to travel to Kearney NE and Minnetonka MN tournaments. Players and parents will have first option to purchase seats for approximately $30 per person.
21. Hamline University – Hitchcock reported that Kyle Bozentko is participating in the Hockey program and Hamline University. Players have an opportunity to participate in the Quest for Excellence program, a fundraiser for players to assist in paying for meals, equipment and team trips. Following discussion, G. Hughes motioned to send $60 (All American Sponsor) to Hamline University in support of Kyle. Winegar, second. Motion carried.
22. Red Jerseys – Charlotte McMahon representing the Varsity team requested permission for the Varsity players to sell T-shirts as a fundraiser to purchase Red Jerseys. Following discussion it was decided that all artwork for t-shirts must be approved by the Executive Board and the t-shirts must be pre-sold. Davidson made a motion to approve selling of t-shirts as a fundraiser for the varsity team to purchase red jerseys on the following conditions; artwork for t-shirts must be approved by the Executive Council prior to any sales, all t-shirts must be pre-sold with funds collected prior to any jerseys being ordered to insure adequate funds are raised to pay for the jerseys, understanding that HHA will not pay for any costs related to this project. Hitchcock second. Motion carried.
Coaching clinics
Additional clinics for levels 1 thru 3 will be held first two weekends of Nov.
Fall Referee Seminars
Sunday Nov. 9 Crossroads – Huron 8:00 a.m.
Next Executive Board Meeting 11/17/03 12:00 Tailgate
Next Board Meeting 11/18/03 7:00 Bergman Arena
Meeting Adjourned 9:00 p.m.
Meeting called to order by Tom Hitchcock.
August Minutes: Noted correction, Amount set for Varsity out of town tournament expense is $450 rather than $250. Motion made by M. Hughes to accept minutes as printed. Davis second. Motion passed.
1. Treasurer/Finance Report—Financial report distributed, information reviewed. Approximately $10,000 was paid in registration fees. M.Sterrett motioned to accept financial report. Schutt second. Motion passed.
2. Jet Ice Seminar – Rick Woolridge shared information he learned while attending the Jet Ice Seminar in ND. Several new techniques will be tried this year at Bergman Arena. He also presented 3 artwork designs for HHA ice. Board reviewed drafts, selected one. Huron Chamber and Sertoma will have logos on the ice this year for their contributions of $1000 and $1500 respectively. Paint has been ordered and received. Woolridge is looking for 4-5 artistic people to assist with ice artwork. Plans are to install ice on October 4, 2003.
3. State Board Meeting – Hitchcock discussed three resolutions to be discussed and voted on at the upcoming State Meeting. Discussion was held on the Zero Tolerance Policy, Junior Varsity Tournament Rule and Seating of teams for State Tournament. Hitchcock, G. Hughes, W. Cramer will serve as Huron Hockey representatives at the meeting scheduled for September 27, 2003 at the NorthWestern building. Caspers will serve as alternate.
4. Registration Numbers – Approximately 135 players have registered for the upcoming season. Registration will continue through mid-October.
5. League Schedule Update – Scheduled games are completed, times still being worked through. Final schedule should be ready end of this week.
6. Coaches Selection Committee – M. Hughes reported that the majority of the coaches have been confirmed for this season.
7. Varsity Coach Request – A request was received from Dan Quam regarding the transfer of 2 players from the Bantam level to JV/Varsity. As required by HHA Bylaws Article VII – Player Rules the request was made in writing by Dan Quam. Following discussion a motion was made by Winegar to approve the request. A. Duxbury second. Motion passed. Discussion was also held on the registration status of transferred players. Davidson motioned that next year all players will register at their assigned level of play, begin the season practicing with their regular team. Coach transfer requests will only be considered after practice starts and prior to November 15, 2003. Davis, second. Motion passed.
8. Team Meetings – Players/Parents/Coordinators will meet the first full week in October to discuss rules/expectations. Meeting dates and times will publish in newsletter end of September. Tentative schedule JV/Varsity & Girls10/6, Bantam & PeeWee 10/7, Squirts & Termites & Mites 10/9. Coordinators should contact Tom at 352-9178 to confirm time.
Coordinators will meet a week before ice is put down.
Decision was made to leave the practice schedule as is.
9. Team Pictures – Following discussion it was decided to see if Paul Mavity is willing to take the team pictures again. Theme for pictures to be decided by players and parents and be discussed at team meetings in October. Motion by Sterrett to contact Mavity. Hughes second. Motion passed. Witte will contact Mavity.
10. Alumni Hockey Game – Scheduled for Dec 27, 2003. Deb Bozentko is coordinating Hall of Fame induction.
11. Thanksgiving Tournament – 6 teams participating, 16 games over 4 day weekend play.
12. Rink Cleaning – Last week of September. Information to be published in newsletter.
13. Dehumidifier Update – Equipment expected to arrive 10/24/03. Purchase acknowledgement has been received.
14. Program Ads – All teams will be included in program. Following discussion it was decided to send out a letter to past participants asking for their support, followed by direct contact by HHA member. Mike Rudd and Amy Duxbury were recommended to coordinate efforts.
15. KIJV – Radio station is willing to broadcast home Varsity games. HHA will be required to provide a direct phone line. There will be no cost to HHA, although discussion was held on the fact that they will be contacting local business to support the broadcasting through paid advertising. Some members felt this could impact our fundraising efforts.
16. Budget – Hitchcock distributed proposed budget for ’03-04. Following brief discussion Winegar motioned to accept budget. Hughes second. Motion passed.
17. Fundraisers – Golf and Rummage sale raised approximately $1000. Hitchcock thanked those contributing to these efforts.
Discussion was held on the sale of chocolate hockey pucks. One parent has volunteered to coordinate sales. Motion by Hughes to table discussion until next meeting. Isaacson second. Motion passed.
18. Coaching Clinics
Additional clinics for levels 1 thru 3 will be held first two weeks of Nov. with locations announced later.
Fall Referee Seminars
Sunday Nov. 9 Crossroads – Huron 8:00 a.m.
Next Executive Board Meeting 10/20/03 12:00 Tailgate
Next Board Meeting 10/21/03 7:00 Bergman Arena
Meeting Adjourned 9:15 p.m.
Meeting called to order by Tom Hitchcock.
July Minutes: Noted correction, Gail Simonyak will coordinate room reservations for state tournament rather than Roxy Gogolin. Motion made by M. Hughes to accept minutes as printed. Hoscheid second. Motion passed.
1. Treasurer/Finance Report—Financial report distributed, information reviewed. G.Hughes motioned to accept financial report. Isaacson second. Motion passed.
2. Wreath Sales Fundraiser – Schutt reviewed wreath sales process. Prices will remain the same as last year. Bows will no longer be attached by Schutt family. Each seller will need to attach their own bows. Pick-up will take place on Thursday and Friday 11/20 & 11/21. Discussion followed regarding late pick-up. Several ideas were discussed including, charging association members a delivery fee, deducting delivery fee from fundraiser credit, and/or collecting funds at the time of sale so wreaths can be “dropped off” without needing funds collected. Final motion to charge $15 per day against fundraiser credit when wreaths are not picked up on posted dates. Motion failed for lack of second. Hitchcock recommended have varsity players deliver wreaths for a fee. Wreath pickup/delivery deferred to Executive Board for consideration.
3. Association Handbook for 2003-2004 – Hitchcock reported that the association handbook will be revised to include description of volunteer fee proposed. M. Hughes motioned to approve volunteer fee. B. Davidson second. Motion passed. Following brief discussion, motion to approve the admission fees as follows JV/Varsity $4 Adult $2 Student, Girls/Bantam/Peewee $4 Adult $2 Student, Squirt $2 Adult $1 Student, Mites $1 Adult $1 Student, Senior Citizens 55 and older receive $1 off admission made by McCloud. G.Hughes second. Motion passed.
4. 2003-2004 Out of Town Tournament Policy – Subcommittee proposed the following allocation of funds for out of town tournaments: Mites $150, Squirts $175, Peewee $300, Bantam $400, Girls $350, JV $400, Varsity $250. Motion by J. Sterrett to accept proposal. Second by M.Sterrett. Motion passed.
5. Coaches Selection Committee – M. Hughes reported that letters are going out this week to prospective coaches. Applications will be reviewed with final selection being made by mid-September.
6. Dehumidifier – Hitchcock reported that a purchase orders was sent out last week. Unit will be here end of October. Funds have been secured at Community First Bank. Thirty percent of the cost of the unit accompanied the purchase order. M. Hughes reported that Burnison’s Heating and Cooling will re-bid the duct work to reflect using flex duct.
7. Fundraisers – 2nd Annual Golf Outing – Sept 13th. $140/team per 9 holes.
Association Rummage/Garage Sale – Sept 6th at Bergman Arena beginning at 8:00 a.m. Gayle Hughes, Susie Hitchcock, Gail Simonyak and Roxy Gogolin will coordinate event.
8. Information Dates:
Coaching Clinics
Advanced Clinic - Sept. 12-14 Fargo, ND
Level 2 – Aug 30 Brookings, SD
Level 3 – Aug 31 Brookings, SD
Fall Referee Seminars
Sunday Nov. 9 Crossroads – Huron 8:00 a.m.
Registration date – Sept 8-9
Next Executive Board Meeting 9/15/03 12:00 Tailgate
Next Board Meeting 9/16/03 7:00 Bergman Arena
Meeting Adjourned 9:15 p.m.
Meeting called to order by Tom Hitchcock.
June Minutes: Motion made by M. Hughes to accept minutes as printed. Rudd second. Motion passed.
1. Treasurer/Finance Report—Financial report distributed, information reviewed. Sign rental accounts will be entered in Hockey Association accounting program. Customer sign bills will be sent out in Jul/August, expected income approximately $6000. Only large monthly bill during summer is loan payment. 2003-04 season income will most likely decrease due to lack of state tournament in Huron this year. G.Simonyak motioned to accept financial report. Gogolin second. Motion passed.
2. Access Software – Hitchcock reported the software has been purchased for $149 will be used to track equipment inventory.
3. Thanksgiving Invitational Format – Hitchcock reported that two out-of-state Jr. Gold A teams have given verbal commitment to attend. He will continue recruiting additional teams.
4. State Varsity Tournament – Date set for March 12 –13 2004 in Pierre. Pierre will also be hosting a well attended dart tournament the same weekend. Hitchcock has reserved a block of 30 rooms at the Kelly Inn for Huron Varsity players/families. The pool at the Ramkota is available to guests of the Kelly Inn. R. Gogolin will coordinate distribution of reserved rooms.
5. Registration – Sept 8 -9 2003. Discussion was held regarding changing fee amounts. Recommended continue with current fee structure. Motion made by M. Hughes to charge 1st year mites and termites the same amount charged by USA hockey to cover registration.
6. Dehumidifier – Hitchcock reported that Community First Bank has agreed to finance the purchase of dehumidification system up to $70,000. City of Huron will review spec bids. Project to begin September.
7. 2003-2004 Tournament Fees – Following much discussion regarding teams paying for tournaments they want to participate in other than the one/two paid for by association it was decided to defer until next meeting. Sub-committee consisting of Jodi Sterrett, Amy Duxbury, Angie Thorsness, Brian Davidson will review association bylaws regarding this topic and bring a recommendation to the next meeting.
8. Coaches Selection Committee – No report. M. Hughes will report next month.
9. Inline program – Lydia McCloud reported 18 participants are registered.
10. Fundraisers – 2nd Annual Golf Outing – Sept 13th. $140/team per 9 holes.
Steak Sales – Flyers will be distributed with August newsletter. Items available for pickup in September.
Association Rummage/Garage Sale –Sept 6th. 8:00 – 3:00, Gayle Hughes, Susie Hitchcock, Gail Simonyak and Roxy Gogolin coordinating project. Information will be published in August newsletter.
11. Puck Thrower – Dave Peterson has volunteered to build a puck thrower for goalie practice. The cost of materials will be charged to the association.
Motion by Davidson to approve spending no more than $500 on building a puck thrower. D. Duxbury second. Motion passed.
12. Information Dates:
Coaching Clinics
Advanced Clinic - Sept. 12-14 Fargo, ND
Level 2 – Aug 30 Brookings, SD
Level 3 – Aug 31 Brookings, SD
Fall Referee Seminars
Sunday Nov. 9 Crossroads – Huron 8:00 a.m.
Next Executive Board Meeting 8/18/03 12:00 Tailgate
Next Board Meeting 8/19/03 8:00 Bergman Arena
Meeting called to order by Tom Hitchcock.
March Minutes: Motion made by M. Hughes to accept minutes as printed. Winegar second. Motion passed.
1. Treasurer/Finance Report—Financial report distributed, information reviewed. Sign rental accounts will be entered in Hockey Association accounting program. Customer bills will be sent out in Jul/August. G.Hughes motioned to accept financial report. Rudd second. Motion passed.
2. Copier Purchase – Executive Board recommends purchasing a used copier from Huron Office Equipment. The unit has approximately 43,000 copies. The cost is $375. Copier currently being was donated to association and will be kept as a backup.
3. Access Software – Hitchcock reported that the software costs under $200 and will be used to track equipment inventory.
4. Thanksgiving Invitational Format -- Executive Committee recommends inviting Varsity/JV/Girls teams to play 3 games each.
5. State Varsity Tournament – Date set for March 12 –13 2004 in Pierre. Pierre will also be hosting a well attended dart tournament the same weekend. Everyone is encouraged to make room reservations early. Hithcock will contact area hotels to reserve a block of rooms for Huron players/families.
6. Coaches Selection Committee – Mike Hughes, Brian Davidson, Tom Hitchcock, Bump Anshutz were approved by Board to serve on committee.
7. Dehumidifier – Hitchcock reported that Community First Bank has agreed to finance the purchase of dehumidification system. City of Huron is requesting a review of purchase by their engineering team before they will make any financial commitment. Suggestion was made to not include the air conditioning portion of the system which will save approximately $10,000. No motion presented.
8. Inline program – Lydia McCloud has agreed to coordinate a summer inline skate program. Registration will be held July 2, 2003 from 7-8:30 at Bergman Arena. Players eligible are Pee-wee and above. Registration fee is $25 for players and $40 for player/coaches. Equipment is required with helmet rental available from Huron Hockey. Practice will be Tuesday and Thursday. Letters will be mailed to eligible players. There will not be a State Fair inline tournament this year.
9. Fundraisers – 2nd Annual Golf Outing – Sept 13th. $140/team per 9 holes.
Representative sent samples of chocolate Easter bunnies to be used as fundraiser. Following discussion it was decided to look for hockey related chocolate item that could be sold at the feedbox. Winegar will research.
Steak Sales – Mary Rudd will be contacted.
Association Rummage/Garage Sale – All sales donated to association. Large sale items (i.e. cars) percentage of sale to association. Tentative date set for Sept 6th. Gayle Hughes, Susie Hitchcock, Gail Simonyak and Roxy Gogolin will coordinate event. More information will be published in next newsletter.
10. Committee Meeting Night – Propose second Tuesday of each month.
11. 2003 - 2004 Coordinators:
Varsity/Gail Simonyak
JV/Robin Hoscheid
Girls/Roxy Gogolin, Kathy
Bantam/ Jodi Sterrett, Angie Thorsness
Peewee/ Vickie Davis
Squirt/Amy Duxbury, Cindy Faeth
Mites/Lori Hook, Tammy Dramstad, Julie Pomerico
Termites/Char Weaver
Programs/Rebecca Reed, Lydia McCloud
12. Information Dates:
Coaching Clinics
Advanced Clinic - Sept. 12-14 Fargo, ND
Level 2 – Aug 30 Brookings, SD
Level 3 – Aug 31 Brookings, SD
Fall Referee Seminars
Sunday Nov. 9 Crossroads – Huron 8:00 a.m.
Next Executive Board Meeting 7/14/03 12:00 Tailgate
Next Board Meeting 7/15/03 8:00 Bergman Arena
HURON HOCKEY ASSOCIATION BOARD MEETING
May 3, 2003
Meeting called to order by Tom Hitchcock.
March Minutes: Motion made by M. Hughes to accept minutes as printed. Winegar second. Motion passed.
1. Treasurer/Finance Report—Winegar and Hitchcock reviewed current account balance and expenditures. Bank signature cards were distributed to those new to the account outgoing members have been removed from account. Outstanding bill from State Hockey Association due to dispute in charges. Davidson has been in contact with State Hockey Association regarding the process completed for background checks on coaches. The bill sent included all of the current coaches, some were processed last year. Huron Hockey understood the process to be a random check not duplicating someone processed year prior. Motion by B. Davidson to accept treasurer report. M.Hughes second. Motion passed.
2. State Board Meeting—Hitchcock reported that a change in JV rule regarding tournament play was discussed, voted and passed. A discipline violation proposal was presented at the state meeting. Following discussion at the 5/13/03 Huron Hockey Board meeting, motion was made to reject the discipline violation proposal. Davidson motion, McCloud second. Motion passed.
3. Newsletter—Hitchcock distributed draft of newsletter to be sent out end of May. Discussion followed regarding names on jerseys and logos on the ice. M. Hughes will find out what the process is for putting logos on the ice. M. Sterrett will research options for names on jerseys. Hitchcock proposed several ideas in the newsletter, he is open to all feedback and he encouraged members to contact him should they have comments/questions/concerns.
4. Canadian Hockey Clinic— Estimated cost for hosting this event is $3500 - $4000. Following discussion, Davidson made a motion to not host the event. M. Hughes second. Motion passed. Recommendation: Put ice in early, host own camp for players.
5. Dehumidifier—2 contractors will submit bids for project. City of Huron will be asked to document in writing their contribution amount to this project.
6. Inline Program—Recommendation: Coordinate informal summer program. Need someone to coordinate program. McCloud volunteered to be present at the rink M-T nights for a couple of hours if participants want to skate.
7. Equipment Check In—M. Sterrett reported there are some items out. Davidson has been contacting those families who need to turn in equipment.
8. Practice Schedule—Following discussion, it was recommended to rotate the practice times to allow JV/Varsity players an early night or two on the ice.
9. Figure Skating Practice—Request received to change the Figure Skating practice time to Mondays. Following discussion, motion was made by McCloud to deny request. Gogolin second. Motion passed.
Meeting Adjourned 8:05 p.m.
Next board meeting will be held June 17, 2003 at 8:00 p.m.
HURON HOCKEY ASSOCIATION BOARD MEETING
Annual Meeting, April 1, 2003
Awards were presented to Termites, Mites and Squirts.
Following supper, Brian Davidson called the business meeting to order.
The secretary’s report was presented. A motion was made by Mike Hughes to approve the minutes as printed, second by Bump Anshutz. Motion carried.
Tom Hitchcock gave the finance report. Current bank balance is approximately $17, 675.00. Outstanding note payable amount is approximately $37,000. Final note payment is scheduled for 2/1/05. Top fundraisers from each level were announced. Motion was made by Gayle Hughes to accept the finance report, second by Corwyn Glanzer. Motion carried.
Wayne Cramer representing the nominating committee presented the following candidates for office:
2-year term President: Tom Hitchcock
2-year term Vice President: Mike Hughes
2-year term Secretary: Angie Thorsness
2-year term Treasurer: Connie Winegar
1-year term Finance: Doug Duxbury
1-year term Building & Grounds: Kevin Isaacson
Nominations from the floor were requested, receiving none a motion was made by Dale Bragg to accept the names as presented from the nominating committee, second by Rebecca Reed. Motion carried.
Proposed bylaw change as stated was presented.
Amendment to Article VII – Player Rules
Section 1 Transfer from Teams – After April 30, 2003, Players in the Termite league will be allowed to transfer to the Mite league based upon recommendation of the Mini-Mite coach and mutual agreement between the mite coach and parents of said player. . Players in their 2nd year of the Bantam league will be allowed to transfer to the JV/Varsity league based upon invite by the JV/Varsity coach and mutual agreement between the JV/Varsity coach and parents of said player. In the event that an upper level team is short a goalie player, a goalie player will be allowed to transfer to an upper level team based upon mutual agreement between the upper level coach and parents of said goalie player. All other league players will play in a class according to their age as determined by USA Hockey Inc, and South Dakota Amateur Hockey Association (SDAHA) without exception. Qualified transfers must be requested in writing by the upper level coach and be approved by the Huron Hockey Association Board of Directors. Also, players will not be allowed to play in a younger class unless specifically authorized to do so, either by SDAHA rules or a written request to the Huron Hockey Association Board of Directors. All other rules are administered by SDAHA, and USA Hockey Inc.
Motion was made by Mike Hughes to accept the proposed bylaw change, second by Pam Miner. Motion carried.
Dehumidifier Financing information presented. Cost of project is approximately $70,000. City of Huron is willing to budget approximately ½ the cost payable to Huron Hockey after January 1, 2004.
Motion was made by Deb Bozentko to borrow approximately $70,000 to purchase and install dehumidifier, second by Diane Clayton. Motion passed.
The Friends of Hockey award was presented to Ellen Caspers.
Awards were given to Peewee, Bantam, Cheerleaders, Girls and JV/Varsity.
Meeting Adjourned.
Respectfully submitted,
Hally Witte
Executive Assistant
HURON HOCKEY ASSOCIATION BOARD MEETING
February 18, 2003
BOARD MEMBERS PRESENT : Brian Davidson, President, Roxy Gogolin, Lydia McCloud, Tom Hitchcock, Shar Wever, Amy Duxbury, Gayle Hughes, Mike Hughes, Monte Sterrett, Jodi Sterrett, Angie Thorsness, Ellen Caspers, Cindy Faeth, Gail Simonyak, Hally Witte
The board meeting was called to order by Brian Davidson.
January Minutes: Motion made by M. Hughes to accept minutes as printed. G.Hughes second. Motion passed.
COMMITTEE REPORTS:
1. Treasurer/Finance Report—Hitchcock reviewed current account balance and expenditures. All registration fees were due Feb. 1, 2003. Families still owing are being contact by Davidson. Gate fees are down slightly. W-2’s and 1099’s processed end of January. Motion by Duxbury to accept treasurer report. Gogolin second. Motion passed.
2. Building & Grounds—Hughes reported that the standards for the glass behind the players are complete. Ice will be removed in approximately 4 weeks. City will be starting soccer in April. New doors for north and east side of building have been ordered by city of Huron from Trussbuilt and construction of doors has started.
3. Feedbox—Huges/McCloud reported that feedbox revenues from mite tournament were good. Other weekend sales have been down. They are looking forward to upcoming weekend and Bantam state tournament weekend.
Special Projects—Information regarding the Easter ham sales will be available in 2 weeks.
Candles will be sold at the Bantam state tournament and at the annual banquet. Following discussion, it was decided to not have spring candle sales. Profits from candle sales were approximately $4300.00.
2000 bottles of honey have been donated to Huron Hockey to be used for fundraising. More details will be available after the honey is delivered.
A tentative date of April 1st has been set for the annual banquet. Details will be published as they become available. Connie Winegar is chairing the annual event.
4. Public Relations—Clayton is collecting items for next newsletter to be printed end of February.
5. Coordinator Reports:
Gogolin/Varsity: Senior appreciation will be held Friday February 21, 2003. Huron beat SF Blue 7-4 last weekend. Rally items are being priced for state tournament.
Knouse/Girls: No report.
Sterrett/Bantam: Looking for workers for state tournament. Sign-up sheets in feedbox. Davidson reminded everyone that a state tournament is everyone’s responsibility. Becky Rogers will coordinate state tourney hospitality room.
Thorsness/PeeWee: Placed 3rd in Luverne. “B” seated 6th for state tournament to be held in Watertown next weekend. “C” seated 4th for state tournament to be held in Aberdeen.
Duxbury/Faeth/Squirts: Final game of season will be held this weekend.
Wever/Mites: Final game of season will be held this weekend. Practice will continue one more week.
Peterson/Termites: No report.
New Business:
Dehumidifier purchase under consideration. Bruce Bergmann is conducting feasibility study. He will be traveling to Brookings and Watertown to view the equipment in use at these facilities.
Tri-Star for Squirts, Mites and Termites will be held Thursday, March 6, 2003.
Equipment must be returned to Monte Sterrett no later than April 1st. Sterrett will place a gear return notice in the Plainsman. Dates will also be posted on the bulletin board.
John Hummel and Wayne Cramer are leading the nominating committee. Open positions for next year are President, Vice President, Secretary, Treasurer, Finance and Building & Grounds. Interested persons should contact Cramer or Hummel.
Friends of Hockey Committee: Hummel, Char Laird and Hitchcock.
City of Huron: Beginning March 1, 2003, Brett Warren will begin facility duties at Bergmann Arena. The position is scheduled year round with 40% of work time being spent at this facility.
Mona Kotas on behalf of the All Star Cheerleaders presented $200. Funds were raised from the Frisbee toss.
All Coordinators were asked to submit a list of earned patches to Hally no later than March 20, 2003.
Seniors interested in purchasing a jersey may do so for $50. The cost for both jerseys is $150.
MIP trophies: Following discussion it was recommended to continue recognizing 1 defensive and 1 offensive MIP. Hitchcock suggested not presenting any individual award as hockey is a team sport. Motion made by Gogolin to continue presenting MIP awards as last year. Clayton second. Hitchcock opposed. Motion carried.
Persons interested in helping next year should contact Brian Davidson. He will compile a list of names to pass on to the incoming president. The new executive team will have the opportunity to select their board members therefore no one should assume their roles will remain the same.
Meeting Adjourned 8:00 p.m.
Next board meeting will be held March 18, 2003.
HURON HOCKEY ASSOCIATION BOARD MEETING
January 21, 2003
BOARD MEMBERS PRESENT : Brian Davidson, President, Roxy Gogolin, Lydia McCloud, Tom Hitchcock, Charlene Laird, Connie Winegar, Shar Wever, Amy Duxbury, Gayle Hughes, Monte Sterrett, Jodi Sterrett, Angie Thorsness, Ellen Caspers, Cindy Faeth, Vicky Davis, Gail Simonyak, Hally Witte
The board meeting was called to order by Brian Davidson.
December Minutes: Correction noted Gogolin gave varsity coordinator report not Caspers. Motion made by Hitchcock to accept minutes with noted correction. Winegar second. Motion passed.
COMMITTEE REPORTS:
1. Treasurer—Winegar reviewed current account balance and expenditures. Motion by Duxbury to accept treasurer report. Davis second. Motion passed.
2. Finance Report—All fees are due no later than February 1, 2003. Final invoices will be sent out January 25, 2003. W-2’s & 1099’s will be sent out next week. Income tax filed.
3. Building & Grounds—Hughes reported on current projects including replacing glass behind player’s bench.
4. Feedbox—Huges/McCloud reported that feedbox revenues are ahead of last year. They requested to be informed whenever special events such as promotion nights are being planned so they can prepare additional food.
Special Projects—Davis suggested having a ham sale during the month of March. Hams would be available for delivery prior to Easter. Following discussion it was decided to have Davis bring additional information next meeting.
5. Public Relations—Group discussed advertising Varsity games on radio and in newspaper. Plainsman was recognized for their outstanding job covering hockey games.
6. Coordinator Reports:
Simonyak/Varsity: Parents Day Feb 2nd. Moorehead tournament Feb 7-9.
Knouse/Girls: No report.
Sterrett/Bantam: Luverne tournament Jan 25-26. State tournament plans underway.
Thorsness/PeeWee: Hosted Parents Day. Luverne Feb 7-9.
Davis/PeeWee C: Went to Whapeton, positive experience for players. Held parents meeting. Play Friday night 8 p.m.
Duxbury/Faeth/Squirts: Hosted successful tournament. Parents Day Feb 1.
Wever/Mites: Hosting tournament Jan. 25 -26. 11 teams will participate. Stampede tickets to be given away and players will be invited to Nordby center pool from 7-9 p.m.
Peterson/Termites: No report.
New Business:
Dehumidifier purchase under consideration. Group discussed relative issues.
Promotion Night: Huron Hockey will host SI Tanka students 1/31/03. Other suggestions for promotion night include MBA Lightning Bolts, Middle School Students
Zero Tolerance Facility: Davidson reminded all present of the Zero Tolerance policy in effect. Sportmanship brochures were distributed.
Banquet Chairperson for the annual function is Connie Winegar. Anyone interested in helping Connie is encouraged to contact her.
Meeting Adjourned 7:50 p.m.
Next board meeting will be held February 18, 2003.